Executive Administrative Assistant - Admin Support V

Title: Executive Administrative Assistant/Admin Support V - Remote/Washington D.C

Location: United States

Job Description:

Title:Executive Administrative Assistant/Admin Support V - Remote/Washington D.C

ID:2539 - RSIN - 07

Description

ASRC Industrial, (“AIS”), and its Operating Companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to represent ASRC Industrial using non-official email addresses (e.g., not from @asrcindustrial.com), please report the message and do not engage. Official job postings can always be found on our website: asrcindustrial.com/careers/ or https://rsienv.applicantstack.com/x/openings

 

About RSI

RSI is a dynamic group of companies that has provided services to major federal clients and Fortune 500 engineering and construction companies since 1996. We have experience in complex, highly regulated markets providing environmental, nuclear, construction management, project delivery, and specialty professional services while maintaining an excellent safety record. We offer a full range of benefits including a generous PTO plan, paid holidays, medical, dental, vision, 401K (100% match up to 4% eligible compensation) and 100% immediate vesting, basic and supplemental life insurance, and short- and long-term disability.

RSI is headquartered in Oak Ridge, Tennessee, and is a wholly owned operating company of ASRC Industrial (AIS). AIS is a wholly owned operating company of Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC). Through ASRC, we are a certified Minority Business Enterprise (MBE) and Small Disadvantaged Business (SDB), and we also offer 8(a) options.

 

Position Summary

RSI is currently recruiting for an Executive Administrative Assistant/Admin Support V to provide administrative support to technical and management level personnel. Support includes, but is not limited to, project administration, planning and coordination, documentation and briefing support, general office support, secretarial support, human resource support, and conference planning. 

Typical duties include coordinating and planning project/ office administration and support; providing general office support, documentation support, project administration, administrative and secretarial support, and human resource support; supporting project financial tracking and reporting requirements including project control and account resolution; and performing other administrative and support functions as assigned. This position is mostly remote, with travel to Washington D.C as needed. The salary range for this role is $85,000-$120,000 annually based on education and experience.

 

Primary Responsibilities

Responsibilities include:

• Review documents for a senior executive's signature, coordination or concurrence, accuracy and completeness, conformance with style, format, or procedural requirements and guidelines. 
• Provide interface with other NNSA support services and serve as a liaison between Program Offices. 
• Build, manage, and maintain office files and databases. 
• Create and edit documents, presentations, talking points, internal memos, briefing materials, internal read-ahead materials to be reviewed and approved by a manager. 
• Distribute daily news releases and other media announcements. 
• Maintain calendar for senior executive(s), keeping them informed of relevant organizational issues. 
• Develop and maintain administrative data systems such as contact lists and shared calendars. 
• Coordinate, distribute and maintain facsimile records, and program and operate speed dial on fax machines, submit monthly reports pertaining to copiers and other office equipment as appropriate.
• Perform escort duty for individuals performing maintenance or repairs, delivering supplies, or attending meetings with senior program office staff. 
• Coordinate and Process Foreign, Domestic and Local Travel Requests ◦ Preparation, submission, and follow-up of travel authorizations and vouchers ◦ Arrange travel reservations, including hotels, rental vehicles, local transportation, airline tickets, and other necessary arrangements ◦ Prepare vouchers upon travelers' return for electronic signature in the Travel Manager system. 
• Track all classified/unclassified correspondence addressed to the program office through the NNSA and DOE ◦ Executive Secretariat correspondence control tracking system. Receive, record, and update the status of correspondence. Sort and distribute as appropriate. 
• Pass security clearances, retrieve and send documents using SIPR and NESAN for coordination, and inform management of pending issues or other concerns. 
• Maintain supplies for the Program Office. 
• Conference Support Services - Manage logistical arrangements for major meetings and/or speaking Headquarters (HQ) and the NNSA Enterprise, as well as public events featuring senior NNSA leaders. This includes, but is not limited to, ensuring that NNSA leaders are fully briefed on what to expect in advance of events, ensuring that reporters and members of the public receive timely information about NNSA programs, policies and priorities and ensuring that necessary audio/visual systems are provided.
• Comply with safety, security, planning, and reporting requirements as specified by CE2 Corporation, the contract, and the client, including but not limited to safety/security training, monthly status reports, exception reports, and similar requirements. 
• Constantly and consistently exceed the customer's expectations by making a commitment to learn our customers' needs and wants and developing action plans that implement customer friendly processes. 
• Perform other reasonable duties and responsibilities for the position as assigned. 
• Create, edit, design, and proofread PowerPoint presentations.

 

Required Education and Experience

• High School Diploma or Equivalent 
• Minimum of 20 years of directly relevant experience or equivalent. Education may substitute for experience.  

 

Clearance and Health Regiments

• Criminal Background Check
• Pre-placement Drug Screening

 

EEO Statement

ASRC Industrial (AIS) and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. AIS is an Equal Opportunity Employer.