Executive Administrative Assistant

Title: Executive Administrative Assistant

Location: Radnor, PA, US, 19087

Workplace: Hourly

Department: Corporate HQ
Hybrid

Job Description:

Based in Denver, CO, River North area. This position is a hybrid role supporting the C-suite leadership team.

Description

The Executive Administrative role provides high-level support to executive leadership by managing complex scheduling, coordinating travel, handling sensitive information, and ensuring seamless day-to-day operations. This position requires exceptional professionalism, discretion, and attention to detail, along with the ability to work both independently and collaboratively in a fast-paced environment.

The ideal candidate is proactive, resourceful, and exercises sound judgment in anticipating needs, resolving issues, and prioritizing a dynamic workload. This role demands strong organizational skills, adaptability, and the ability to manage multiple competing priorities with efficiency and accuracy.

Responsibilities

• Manage complex executive calendars, ensuring alignment of priorities and avoidance of scheduling conflicts
• Coordinate meetings (in-person and virtual), including room reservations, technology setup, materials preparation, and catering as needed
• Partner with IT and A/V teams to support conference room functionality and offsite meetings
• Arrange and manage detailed domestic and international travel itineraries across multiple time zones; proactively adapt to changes and disruptions
• Monitor deadlines and priorities; proactively remind executives of upcoming commitments and action items
• Screen calls, manage correspondence, and serve as a professional point of contact for internal and external stakeholders
• Greet visitors and maintain a high level of professionalism and discretion in all interactions
• Prepare and submit expense reports using Concur in a timely and accurate manner
• Support and help coordinate company events, meetings, and conferences
• Draft, edit, and format correspondence, reports, presentations, and other business documents
• Compile, analyze, and present data using Microsoft PowerPoint and Excel
• Continuously identify opportunities to improve administrative processes and efficiency

Qualifications

• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment
• Demonstrated ability to anticipate needs, identify potential issues, and implement solutions proactively
• High level of discretion and sound judgment when handling confidential and sensitive information
• Strong problem-solving skills with the ability to think both creatively and strategically
• Exceptional interpersonal skills; ability to build relationships and collaborate effectively across all levels of the organization
• Self-motivated with the ability to work independently as well as part of a team
• Proficiency in Microsoft Office Suite, including Teams, Outlook, Word, PowerPoint, and Excel
• Experience with expense management systems (e.g., Concur) preferred
• Flexibility to work extended hours or overtime with minimal notice, as needed
• High School Diploma or GED
• 5-10 years total experience
• Ability to travel for business purposes

#LI-Hybrid

Benefits:

• Comprehensive medical, dental and vision coverage with plan options that provide flexibility and choice (including telehealth options)
• Healthcare spending accounts
• Paid parental leave
• Paid/flexible time off in addition to paid company holidays
• 401(k) with company match
• Disability and life insurance
• Incentives and performance-based rewards
• Exciting growth and development opportunities empowered by our TRIUMPH Transformation and an entrepreneurial environment that encourages innovation and creativity
• Salary range $110k - $125k annually, hourly role with overtime eligibility

Work Environment and Physical Demands:

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee frequently is required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms: stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds.