Executive Administrative Assistant

Title: Executive Administrative Assistant

Location: San Francisco, California, United States

Job Description:

Executive Administrative Assistant

W2 Contract to Hire

Hybrid, 2 days/week onsite in San Francisco, CA 94108

$36-43/hr

Administrative Assistant

We are seeking a highly organized, proactive, and relationship-driven Administrative Assistant to support our CFO and CMO. This position requires a polished professional who excels in fast-paced environments, manages sensitive information with discretion, and collaborates seamlessly across multiple teams and global stakeholders.

Key Responsibilities

Executive Support & Calendar Management

• Manage and coordinate complex, high-volume calendars across two global corporations.
• Anticipate scheduling needs, prioritize meeting requests, and ensure efficient time allocation.
• Serve as a primary liaison between the SVP and internal/external partners.

Travel Coordination

• Arrange end-to-end domestic and international travel, including flights, lodging, transportation, and itineraries.
• Ensure all travel details align with executive preferences and organizational guidelines.

Event & Off-Site Planning

• Plan, coordinate, and facilitate team off-sites (primarily in San Francisco), including venue selection, vendor management, agenda support, and day-of logistics.
• Partner with cross-functional teams to ensure seamless execution.

Presentation & Documentation Support

• Create, update, and refine presentations—primarily in Google Slides—for internal and external audiences.
• Assist with light project coordination, documentation, and team communications as needed.

Qualifications:

• Proven experience supporting senior leadership in a fast-paced, cross-functional corporate environment.
• Exceptional communication skills and the ability to build trusting relationships across multiple teams and organizations.
• Highly collaborative, representing the SVP with professionalism, warmth, and a relationship-focused approach.
• Strong organizational and prioritization skills with meticulous attention to detail.
• Proficiency with Google Workspace (Google Slides, Docs, Sheets, Calendar) and other collaboration tools.
• Ability to handle confidential information with discretion; NDA required.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.