Event Coordinator

Event Coordinator

Location: Washington, DC
Work Arrangement: Hybrid – One day per week on-site; remaining days remote
Employment Type: Contract – Up to 6 months, with possible extension
Salary: $38–$40 per hour
Experience Required: 5 years

Required Skills

Event planning, booking, catering, email invitations, event communications, event coordination, invitations, room setup, RSVP management, run-of-show planning, Salesforce, and venue selection.

Job Description

Pay Rate: $38–$40 per hour. The pay rate may differ depending on skills, education, experience, and other qualifications.

Featured Benefits:

• Medical insurance in compliance with the Affordable Care Act (ACA).

• 401(k).

• Sick leave in compliance with applicable state, federal, and local laws.

Schedule and Location

• Hybrid: One day per week on-site at the client location in Washington, DC, with the remaining days remote.

• Availability outside standard 9:00 a.m.–5:00 p.m. hours is required, including some evenings and occasional mornings for events.

• No weekend work is expected.

• Public transportation is encouraged. Parking information is to be confirmed.

Job Summary

The Events Coordinator plans and executes events for the Steers Center for Global Real Assets, including industry engagement events, speaker series, panels, project showcases, and student-industry networking events.

This role manages events from planning through post-event follow-up. The Events Coordinator also supports the Center's marketing efforts through invitations, promotional materials, and event communications.

Primary Responsibilities

• Plan and coordinate upcoming events, including venue selection and booking, catering, room setup, and run-of-show.

• Manage event registration and RSVP lists.

• Create and send email invitations and event communications.

• Design event flyers and promotional materials using basic graphic design tools.

• Prepare meeting materials and event collateral.

• Be present on-site during events to oversee execution.

• Coordinate post-event communications, such as thank-you messages, recaps, and follow-ups.

• Maintain event and attendee information in Salesforce.

• Collaborate with Center leadership and marketing staff to ensure each event has a clear audience and promotion plan.

Qualifications

• Five years of experience required.

• Experience planning and executing events, ideally in higher education, nonprofit, or professional services settings.

• Working knowledge of Salesforce.

• Basic graphic design skills, such as Canva or similar tools, to create flyers and invitations.

• Strong organizational, communication, and vendor coordination skills.

• Ability to manage multiple events and deadlines simultaneously.