Employment Services Events Coordinator

Title: TES Events Coordinator

Location: Auburn United States

Job type: Onsite
Time Type: part Time
Job id: TES3248P

Job Description:

Position Details

Position Information

Requisition Number TES3248P Home Org Name External Engagement and Support Division Name VP for Research and Economic Dev Position Title TES Events Coordinator Estimated Hours Per Week 20-30 Anticipated Length of Assignment 1 year Job Summary

Responsible for the day-to-day activities of 540 at The Park, the meeting and event center associated with The Park at Auburn.

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:

• Assistance in the place of a regular employee who is absent for a specified period of time
• Additional assistance during periods of abnormal or peak workloads
• Assistance with special projects
• Seasonal work
• Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

AU student employees are not eligible for TES.

Essential Functions

• Respond to and evaluate requests for event rental space in Auburn Research Park. Advise potential clients on availability, pricing, and related services.
• Responsible for completing booking arrangements with clients as well as billing.
• Prepare event planning resource guides for clients and prospective clients that include general information, maps/diagrams of event spaces, services offered through 540 at The Park as well as contact information for preferred outside vendors including but not limited to food and beverage providers as well as audio/visual providers.
• Meets with clients to finalize rental agreements and event logistics.
• Oversee and organize all aspects of event logistics.
• Oversee support activities for events such as set-up, breakdown, cleaning, and audio-visual services.
• Recruit, train, schedule and oversee event center staff including but not limited to part time student workers, graduate student interns or temporary employment service employees.
• Responsible for developing and implementing comprehensive event center marketing plans which include but are not limited to print media, social media, paid media, special promotions and website content.
• Responsible for maintaining an inventory of event center assets, including but not limited to linens, flatware, dishware, serving ware, iPads, laptops, and audio-visual equipment.
• Maintains client and event data. Prepare financial/operational data reporting as needed.

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

• Hight school diploma or equivalent.
• Event management and event property management.
• This position involves setting up and/or stacking tables and chairs, and may require lifting items weighing up to 50 lbs.
• May involve working non-traditional hours including nights and weekends.

Desired Qualifications

• Bachelor's degree in hospitality, hotel and restaurant management, business administration, public relations or other related fields.

Posting Detail Information

Salary Range $20.00-$25.00/hour depending on experience Work Hours Hours of work may vary depending on work load (normal operating hours are 7:45am-4:45pm) City position is located in: Auburn State position is located:

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more.