Editorial Assistant

Editorial Assistant

Default: Location : LocationUS-TX-Dallas

Requisition ID

2026-17210

Job Category

Science & Research

Position Type

Full Time

Overview

The American Heart Association has an excellent opportunity for an Editorial Assistant. (Home-based work is available) 

The Editorial Assistant works with members of the Scientific Publishing department on day-to-day operations, providing administrative support to all publishing partners. Build a network of meaningful volunteer partnerships to advance the mission of the American Heart Association/American Stroke Association.  Provide timely direction, a framework, and resources to volunteers while also relying on their expertise, abilities, and willingness to leverage their networks to advance the organization's goals. Share meaningful volunteer opportunities so volunteers can use their passions to further the organization's mission. Recognize volunteers for their efforts to help ensure their success and drive satisfaction.  Hold each other accountable, both volunteers and staff, while being accessible and building collaborative staff-volunteer partnerships that are based on a foundation of mutual trust.  Create a collaborative environment where staff from various functions work together to achieve results across health, revenue, and volunteerism goals for the organization.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

Responsibilities

• Manage project timelines and deadline compliance, while effectively communicating project statuses and related information as required
• Develop and maintain a working knowledge of the department budget and make a conscious effort to contribute to the budget goals of the department
• Provide excellent customer service to internal and external colleagues and volunteers, for example, responding to author queries
• Collaborate effectively with other OSO departments and American Heart Association departments to meet departmental and organizational goals
• Successfully complete multiple duties and projects while managing competing demands and priorities
• Assist in all aspects of the publication process, including but not limited to responding to author queries, following up on permissions and copyright transfer agreements, reviewing page proofs and approving them for publication, preparing and approving correction notices for assigned statements and guidelines
• Assist with obtaining necessary copyright transfer agreements and/or permissions

Qualifications

• 3 years of relevant experience
• Experience with Microsoft Office and Adobe Acrobat.
• Project management knowledge
• Copyediting and/or style editing experience
• Ability to work independently, handling multiple projects and deadlines

Preferred Qualifications

• Bachelor's Degree
• Publishing experience
• Experience working in a nonprofit organization

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
   
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs, based on the type of position
   
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
   
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
   
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
   
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

#LI-Hybrid