Document Specialist

Title: Document Specialist

Location: United States

Department: Administrative

Job Description:

Description

Cozen O'Connor is seeking a full-time Document Specialist to join our Document Production Center (DPC). This remote position supports attorneys and legal staff by producing, formatting, revising, and managing a variety of legal documents while ensuring accuracy, consistency, and timely delivery.

Schedule:

• Monday – Thursday: 3:30 PM – 11:30 PM ET
• Saturday: 9:00 AM – 5:00 PM ET
• 35 hours per week

Responsibilities

• Transcribe, revise, proofread, and format legal documents, correspondence, pleadings, discovery materials, reports, and digital dictation.

• Utilize Adobe Acrobat Pro for PDF conversion, editing, OCR, Bates numbering, file management, and document production tasks.

• Prepare mail merges and format documents using DocXtools, Litera, Best Authority, and other legal technology tools.

• Create tables of contents, tables of authorities, bookmarks, hyperlinks, and electronic closing binders.

• Produce professional PowerPoint presentations, complex Excel spreadsheets, timelines, and organizational charts using Word, Visio or PowerPoint. 

• Support DocuSign, E-Notary, Page Vault, and other document management processes.

• Enter attorney time. 

• Assist with additional projects as assigned.
   

Qualifications

• Minimum 3 years of document production or word processing experience.

• Typing speed of 50+ words per minute.

• Proficiency with Microsoft Office Suite, Adobe Acrobat Pro, Windows 10/11, Outlook, and iManage or a comparable document management system.

• Experience with legal document formatting, proofreading, and production software preferred.

• Strong attention to detail, organization, time management, and communication skills.

• Ability to manage multiple priorities in a fast-paced, remote environment.

• High school diploma or equivalent required.

• Job Identification379
• Job CategoryAdministrative Operations
• Job ScheduleFull time