Development Coordinator

Title: Development Coordinator, YSPH

Location: Lab of Epidem, PUBHL

Job Description:

Full time

job requisition id

133865WD

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Overview

Reporting to the Assistant Director of Development, the Development Coordinator provides high level administrative and operational support to the Office of Development & Alumni Affairs at the School of Public Health. The Development Coordinator will help drive strategic initiatives, manage donor data, support events and ensure seamless coordination across internal and external stakeholders. Essential Duties include: Receive checks mailed to the YSPH Development office and complete required paperwork for Gift and Records Services to deposit money into correct accounts. Book pledges and manage the setup of a new gift account designations and fund setup in accordance with a formalized gift agreements dictating donor terms of payment. Work with the YSPH Business Office to secure new fund Charts of Accounts, to communicate details of funds available to internal parties, to deliver quarterly reports on new funds established, and to evaluate open pledge balances for annual budget planning. Monitor all incoming gifts from donors, communicate with Gift and Records Services regarding incoming cash wires, ACH transfers, etc., and ensure all money is secured, designated, and credited correctly. Oversee requests for gift adjustments as needed. Maintain up-to-date records of changing details or reporting requirements for each fund. Assist in the planning and execution of development and alumni events; partner with internal teams to enhance engagement opportunities for alumni and supporters; track event participation. Regularly pull and maintain top donor lists and revenue queries for reporting to the dean. Track and analyze donor/alumni engagement and giving and implement, propose, and document new processes for streamlining data input and collection to capture the work of YSPH development and alumni affairs in Hopper. Assist in the creation of presentations, meeting agendas, and guiding documentation for the Yale School of Public Health Leadership Council (the School’s Advisory Board). Ensures compliance with University, Federal, and State guidelines, rules, and regulations. 

Other duties as assigned.  

Required Skills and Abilities: 

1. Proficiency in Microsoft Suite 

2. Excellent written and verbal communication skills 

3. Ability to manage multiple priorities with attention to detail; strong organizational and project management skills 

4. Excellent interpersonal skills with ability to handle confidential information with discretion and professionalism. 

Preferred Skills and Abilities:  

Ability to Create/edit complex queries in Hopper  

Familiarity with fundraising and donor relations 

Experience with event planning 

Principal Responsibilities

1. Drafts a variety of written materials, including detailed individual prospect briefings and endowed gift agreement, proposals in support of specific University initiatives and internal and external correspondence that conforms to the style and voice of the sender. 2. Coordinates research on individual donors and the history and status of gift commitments as needed by gift officers and other University officials. Ensures the accuracy of gift acknowledgments and all information communicated to donors and prospects. 3. Prepares reports on prospect pools summarizing giving, status, affiliation and other data points, as needed. 4. Assists in the coordination of special events, including dedications, donor recognition events and celebration of special initiatives to ensure timely and successful completion of the proceedings. 5. Designs and produces ad hoc reports based on data extracted from primary databases to support fund raising programs. 6. Oversees stewardship functions to ensure that donors receive ongoing communication regarding the benefits of their gifts to Yale. 7. Supports fundraising directors and gift officers in a range of additional activities related to the University’s development effort, as needed. 8. May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Compensation Grade Profile

Hourly Range

$31.83

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

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