Data Coordinator

Data Coordinator

Part-Time - Location: US, Remote

WHO WE ARE

The Humane League (THL) is a global nonprofit working to end the abuse of animals raised for food. Recognized as a Top Charity by Animal Charity Evaluators for multiple years running, we are regarded as one of the most effective animal protection organizations in the world. We are a high-impact, mission-driven team that uses our time, talent, and resources strategically to dismantle factory farming and create lasting change for farmed animals worldwide. We set bold goals, embrace continuous improvement, and hold ourselves accountable to the animals who depend on us. As a fully remote organization with 100+ staff across the globe, we collaborate across borders and with partner organizations to build a powerful, united movement for animals.

YOUR OPPORTUNITY

As the Data Coordinator, you will play a key role in supporting our Development team and advancing our mission to end the abuse of animals raised for food. You will ensure the timely processing of gifts,  accurate data updates, and the overall integrity of our donor data. Your work will be essential to ensure that our data is reliable, well maintained, and able to support strong donor relationships and drive meaningful impact. You will be responsible for processing and importing third-party gifts, maintaining high standards of data quality through ongoing database hygiene and oversight, and supporting consistent data practices across systems. You will contribute to managing and updating process documentation, and providing operational support to the team.  Your work provides the foundation for effective donor stewardship, accurate reporting, and data informed decision making across the team.

You are a great candidate for this role if you are a detail oriented and process driven thinker, with strong attention for  technical accuracy, organization, and data management. You focus on producing reliable work, improving workflows, and creating clear documentation that supports consistency and  long-term operational success.

This is a part-time, remote position reporting to the Development Operations Manager. This position has optional domestic and/or international travel, equivalent to 1 or more trips per year.

This position is based in the United States. The successful candidate must be authorized to work in the United States.

ESSENTIAL FUNCTIONS

Gift Processing (60%)

• Serve as the primary owner of third-party gift imports, ensuring all contributions are accurately recorded in EveryAction (THL’s donor database) in a timely manner.

• Manage gift imports and data hygiene files specific to our caging company.

• Process and record additional  third-party gift types  like EFTs and stock gifts, with support from the Development Coordinator,

Data Hygiene (30%)

• Perform weekly duplicate record review and merging, following established guidelines to maintain a clean and reliable database.

• Manage monthly cleanup of primary contact designations and business/individual record structures to ensure proper classification and maintain data integrity.

• Conduct routine data updates, including record corrections, suppressions, and standardization efforts in alignment with data governance and compliance requirements..

• Maintain complete, accurate, and up-to-date donor records, including contact information, recognition preferences, and communication preferences.

• Identify and flag systemic data issues and recommend improvements to processes, data structures, and workflows to strengthen overall data quality.

Administrative Support (10%)

• Maintain and update standard operating procedures to reflect current workflows and ensure clarity and consistency across the Development Operations team.. Help ensure documentation and data practices are organized, accessible, and aligned with team standards.

• Assist in preparing, cleaning, and formatting data for reporting, list generation, and internal requests.

• Support the Development Operations team with any data related tasks and process improvements as needed.

In addition to the above essential job duties, other duties may be assigned as business needs arise. These may include non-essential, marginal job duties.

REQUIRED SKILLS

• Technology: Comfortable using software tools for data tracking, reporting, and collaborative project management. Experience with Google Sheets and/or Excel, with the ability to create and manage highly detailed spreadsheets and datasets using basic formulas. Ability to learn new systems and tools quickly and independently.

• Development Data Experience: Direct experience supporting fundraising or development operations through the management of donor data in a CRM system. Proven ability to process gifts, maintain data accuracy, and execute routine data hygiene tasks in a high accuracy, process driven environment. Nonprofit experience is preferred. 

• Donor Gift Processing and Financial Acumen: Experience supporting fundraising or development operations, including working with donor data and gift processing in a CRM system or similar. Demonstrated understanding of soft crediting, attribution, and donor recognition, with the ability to apply these accurately in practice. Comfortable supporting routine financial and gift related processes, and supporting budget preparation and monitoring by gathering data and preparing basic reports. 

• Organization: Highly detail oriented and takes initiative to identify and resolve inconsistencies and inaccuracies. Demonstrated ability to balance multiple simultaneous and complex projects, tasks, and deadlines with strong planning and organization skills. Ability to quickly learn and effectively navigate internal systems and processes. 

• Verbal and Written Communication: Able to engage with staff, donors, and external partners in a thoughtful and approachable manner. Communicates information clearly and effectively in both verbal and written formats. 

• Collaboration and Interpersonal Skills: Actively participates in team projects, activities, and discussions, demonstrating a willingness to learn from and support colleagues. Able to collaborate effectively with internal and external stakeholders and contribute to a supportive and positive work environment. 

• Initiative, Proactivity, and Adaptability: Demonstrates a proactive approach to work, with the ability to adapt to changing priorities and take on new tasks as needed. Open to learning and applying new tools, processes, and workflows. 

• Problem Solving and Decision Making: Able to identify issues, follow established processes to resolve them, and consult other staff members to escalate when appropriate. Assists in the documentation and execution of data crisis protocols as directed. Exercises sound judgment in decision making, safeguards confidential information, and handles sensitive information with a high level of discretion, professionalism, and integrity. 

• Strategic Thinking: Ability to understand how organizational goals, policies, and procedures align with broader strategic objectives through day-to-day responsibilities of this role. Provide foundational support for strategy development processes and contribute to the initial stages of strategy implementation, with attention to potential friction points or changes.  

• Global Perspective: Approaches fundraising with an understanding of the global nature of the organization’s programs, ensuring data and processes support an international donor base.

Compensation and Benefits -

Salary range: $34,137–$41,723 for candidates in the USA

At The Humane League, we are committed to fair, consistent, and transparent compensation. We use a structured job architecture and step system to determine salary based on a role’s scope and an individual’s total years of relevant experience. To ensure equity, we follow a no-negotiation policy for salaries. Candidates whose experience places them at step 5 or higher within their job level are awarded a “Senior” title designation.

Part-time employees enjoy paid sick leave, a 401(k) retirement plan with matching, working from home, up to 16 weeks of paid parental leave for eligible employees, wellness benefits, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League!