Billing Specialist

Title: Billing Specialist

Location: United States

Job Description:

At ABB, we help industries run leaner and cleaner-and every person here makes that happen. You'll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

This position reports to:

Manager - Accounts Receivable

Our Billing Specialist supports account receivables activities such as billing and collections for our U.S. Advisory Operations business group. In this role, you are responsible for managing and analyzing accounts receivable data, ensuring accurate financial reporting and compliance with ABB best practices and relevant accounting standards.

The work style for this role is: Remote

#LI-Remote

Your Responsibilities:

• Review all billing details in Accounting Software prior to invoicing to ensure accuracy and to ensure client contractual requirements are met and each billing phase of a project is invoiced with the correct percentage based on the contract.
• Perform client contract analysis to determine the billing deadlines, payments terms, billable and non-reimbursable expenses, agreements for insurance and fee billings along with approved billing rates for staff and/or trade labor.
• Prepares project invoices to include any special client billing requirements and meets all client billing deadlines.
• Process requested change orders timely.
• Regularly audit client billing and project ledger, ensure both are meeting with contract requirements, GAAP, and company policy.
• Performs quality checks on financial reporting data, including fluctuations monitoring.
• Monitors incoming payments, reconciles accounts, and follows up on outstanding balances to ensure timely collections.
• Assists in reconciling accounts to ensure that all payments and credits are accounted for, and discrepancies are resolved promptly.
• Records financial transactions and generates regular reports on accounts receivable activities, as required.
• Performs accounting analyses and maintains relevant transaction documentation within area of responsibility, ensuring accuracy and compliance.
• Provides support during internal and external audits, ensuring all documentation is accurate and readily accessible.
• Ensures effective communication with all relevant stakeholders to maximize customer satisfaction.
• Additionally, this role will routinely collaborate with the Collections Team to monitor Accounts Receivable, assist with customer dispute resolution, and report and summarize results of assigned accounts.
• Upload special handing customers timely to customers Billing Portals.
• Other duties as assigned.

Your Background:

• High School Diploma/GED Required, college degree or relevant combination of education and experience highly preferred.
• 1+ years in an accounts receivable role with billing experience required.
• Strong proficiency with Microsoft Office Suites, especially Excel, Word, and Outlook required.
• Prior experience within ERP systems.
• Experience with automated AP processing and approvals a plus.
• Proficient with Microsoft Office Suite, ability to learn new software efficiently.
• Excellent critical thinking skills.
• Strong analytical skills, ability to identify and resolve issues quickly.
• Excellent verbal and written communication skills.
• Experience working in finance-driven software.
• Candidates must have work authorization in the US

More About Us:

What's in it for you

We want you to bring your full self to work-your ideas, your energy, your ambition. You'll have the tools and freedom to grow your skills, shape your path, and take on challenges that matter. Here, your work creates impact you can see and feel, every day.

ABB is an Equal Employment Opportunity and Affirmative Action employer for protected Veterans and Individuals with Disabilities at ABB.

All qualified applicants will receive consideration for employment without regard to their- sex (gender identity, gender expression, sexual orientation), marital status, citizenship, age, race and ethnicity, inclusive of traits historically associated with race or ethnicity, including but not limited to hair texture and protective hairstyles, color, religious creed, national origin, pregnancy, physical or mental disability, genetic information, protected Veteran status, or any other characteristic protected by federal and state law.

Health, Life & Disability

• Choice between two medical plan options: A PPO plan called the Copay Plan OR a High Deductible Health Plan (with a Health Savings Account) called the High Deductible Plan.
• Choice between two dental plan options: Core and Core Plus
• Vision benefit
• Company paid life insurance (2X base pay)
• Company paid AD&D (1X base pay)
• Voluntary life and AD&D - 100% employee paid up to maximums
• Short Term Disability - up to 26 weeks - Company paid
• Long Term Disability - 60% of pay - Company paid. Ability to "buy-up" to 66 2/3% of pay.
• Supplemental benefits - 100% employee paid (Accident insurance, hospital indemnity, critical illness, pet insurance
• Parental Leave - up to 6 weeks
• Employee Assistance Program
• Health Advocate support resources for mental/behavioral health, general health navigation and virtual health, and infertility/adoption
• Employee discount program

Retirement

• 401k Savings Plan with Company Contributions
• Employee Stock Acquisition Plan (ESAP)

Time off

• ABB provides 11 paid holidays.
• Vacation is provided based on years of service for hourly and non-exempt positions.

While base salary is determined by things such as the successful applicant's qualifications and experience, this position is an hourly position and is expected to pay between $23/hr. to $27/hr., which annualizes to $46,900 and $56,000 USD annually.