Bilingual Executive Assistant

Bilingual Executive Assistant

Ottawa, ON

Remote

#27940

Job Type Permanent

Industry Non-Profit and Charities

Language English,French

Salary $34.00 - per Hour

Specialization Professional

Vacancies Existing Vacancy

Job Description

Location: Ottawa, ON (Hybrid, maximum once a week on-site)
Language: Fully bilingual in English and French, with strong written and verbal communication in both
Background Check Requirement: Reference checks required

About the Opportunity
Our client, a respected national not-for-profit and membership-based organization, is seeking a bilingual Executive Assistant to support its President and CEO during a period of strategic growth and transformation. This is a unique opportunity to play a central role in advancing initiatives that support research, collaboration, and knowledge-sharing across Canada’s academic and professional communities.

Working closely with senior leadership, you will act as a trusted partner, helping to streamline executive operations, strengthen governance practices, and elevate communications at the highest level. This role offers meaningful exposure to Board-level engagement and the chance to contribute to an organization with national reach and impact.

What’s In It for You
• A flexible, part-time schedule that supports work-life balance
• A collaborative and mission-driven team environment
• Meaningful exposure to executive leadership and governance processes
• The opportunity to contribute to a nationally impactful organization
• A stable, long-term role with room to refine and improve processes

Your Responsibilities
• You’ll act as a strategic partner to the President and CEO, managing priorities, anticipating needs, and ensuring smooth day-to-day operations
• You’ll oversee calendar management, coordinate meetings, and support logistics for internal and external engagements
• You’ll lead the preparation of Board and committee materials, ensuring accuracy, professionalism, and alignment
• You’ll draft and edit executive communications, including correspondence, presentations, and summaries in both official languages
• You’ll establish and maintain organized workflows, tracking decisions and following up on key action items

Skills and Qualifications
• 5+ years of experience supporting a CEO, President, or senior executive in a complex environment
• Full bilingual proficiency in English and French, with exceptional writing and editing skills
• Demonstrated experience supporting Board governance processes and senior leadership teams
• Strong organizational skills with an anticipatory, solutions-focused mindset
• High level of discretion and professionalism when handling sensitive information
• Proficiency with Microsoft 365, virtual collaboration tools, and digital document management systems