Bid and Communications Coordinator

Title: Bid and Communications Coordinator

Location: 29-33 Bourke Rd, Alexandria, New South Wales, Australia

Employment Type: Permanent - Full Time

Functional Area: Sales

Job Description:

Bid and Communications Coordinator

Help shape the proposals that win business.

At Ampol, we believe in the Power of Us - the extraordinary power of people to connect, act, and make a difference.

As a leading energy company operating across Australia, New Zealand, Singapore and the United States, our work spans fuel supply, energy solutions, convenience retail, infrastructure, trading and shipping. Every role at Ampol plays a part in something bigger - powering progress for our customers, communities, and people.

Your career here is yours to shape. We back our people with real opportunities, the tools to grow, and a culture that rewards ownership and initiative. Whether you're deepening your expertise or taking on something new, we'll support you to power a career that works for you.

We're building a workplace where everyone feels welcome, respected, and valued - because when people are free to be themselves, powerful things happen.

Ampol's B2B business partners with customers across a wide range of industries, delivering the energy solutions, expertise and reliability they need to keep moving.

We're looking for a Bid & Communications Coordinator to join our B2B Sales Operations Team and play a key role in delivering a high-volume, commercially significant bid program.

This role supports the coordination, governance and continuous improvement of bid content and communications across the B2B business. Working with Sales, Marketing, Product, Pricing and Legal, you'll help bring together the inputs, insights and customer stories that create high-quality, commercially aligned tender responses, proposals and customer communications.

What you'll do

• Coordinate bid plans, timelines and tender response processes
• Support the development of compelling tender responses, proposals, pitch documents and customer communications
• Gather, analyse and refine content from multiple stakeholders into clear, persuasive material
• Maintain and improve the B2B knowledge library and bid content repositories
• Support the standardisation and continuous improvement of bid and sales tools
• Translate technical or complex information into clear, customer-focused content
• Use Salesforce and other systems to track opportunities, support reporting and identify improvement opportunities

About you

You'll be a strong communicator who enjoys writing, organising complex information and working with stakeholders to deliver polished, high-quality outcomes.

You'll bring:

• Strong written and verbal communication skills
• Experience coordinating bids, proposals, customer-facing documents, business cases or communications
• Excellent planning, organisation and attention to detail
• Confidence working across multiple stakeholders and competing priorities
• Sound judgement, problem-solving ability and a continuous improvement mindset
• Experience in a corporate, sales, marketing, communications or customer-focused environment

Experience with bid management, tender coordination, B2B sales, Salesforce, Microsoft Dynamics, SAP, Visio or Adobe Creative Suite would be highly regarded.

If you're looking for a role where writing, commercial thinking and collaboration come together to influence real business outcomes, we'd love to hear from you.

Our benefits

• Our total remuneration is competitive. This is across base salary, car allowance, a company performance incentive, employee share offers and a 25% discount on Fuel for two privately used cars!
• We are flexible. Many of our teams have embraced hybrid work, balancing time spent remote working, with time spent at an office to connect and work together where it adds value.
• Remote Working: Support for up to 3 months remote international working (conditional to 5 days paid leave for every 30 days of remote work).
• We value recognition.  We have an internal recognition platform amplifying the achievements of those who do great work and demonstrate our capabilities and values.
• Career development and learning opportunities including LinkedIn Learning and other tailored training solutions.
• Paid Parental Leave - up to 12 weeks paid Parental leave, and up to a year off (unpaid). In addition to the 12 months of unpaid parental leave, employees may apply for a further 12 months of unpaid parental leave (a total of 24 months for each birth)
• Baby Care Package - financial and flexible support for parents transitioning back to work.
• Need some wheels? Novated Lease options are available.
• Invest in your future with the Employee Share Scheme
• Leave Options - Up to 6 weeks annual leave and additional Wellbeing leave days.
• Care for your Community. Spend one paid day a year volunteering with one of our Ampol Foundation partners.

Want to take your career to the next level? Apply today.

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We're an equal opportunity workplace. We not only embrace diversity and inclusion; we celebrate what makes you unique. We welcome applications from people of all ages, cultural backgrounds, and diverse sexualities and genders (including if you identify as transgender). We also highly encourage Aboriginal and Torres Strait Islander peoples to apply for roles with Ampol.