Assistant Accountant

Title: Assistant Accountant - #260312-5140AR-001

Location: Hartford United States

Salary$65,979* - $83,953/year (*new state employees start at minimum of the pay plan)

Job TypeOpen to the Public

Job Description:

Introduction

The State of Connecticut, Office of the State Comptroller (OSC) is seeking a detail-driven and solutions-oriented Assistant Accountant to support the Tuition and Travel Unit in the Active and Pension Payroll Services Division. This position offers the opportunity to apply accounting and analytical skills to manage travel and tuition reimbursements, process payroll garnishments, and help ensure the accuracy and integrity of statewide financial operations.

WHAT WE CAN OFFER YOU

• View our State Employee Benefits Overview page!
• Opportunities to invest in your professional growth and development with training programs, tuition reimbursement, and opportunities for advancement within the State of Connecticut.
• Connecticut is a strong community with a lot to offer in entertainment, food and shopping, recreation in our beautiful state parks and forests, diverse culture, and rich history. Learn more about all Connecticut has to offer.

POSITION HIGHLIGHTS</p>

• Full-Time, 40 hours per week
• Monday through Friday
• Location: 165 Capitol Avenue, Hartford, CT 06106
• Hybrid (office/telework) may be available

THIS JOB IS FOR YOU IF

• You enjoy working with financial data and ensuring transactions, calculations, and documentation are compliance with policies and regulations.
• You are highly organized and able to manage multiple processes at once, balancing a variety of financial transactions and recordkeeping in a fast-paced environment.
• You are a problem solver who likes investigating discrepancies, analyzing financial records, and working with others to resolve issues.
• You communicate effectively and collaborate with others, helping employees and agency staff understand processes and policies.

DISCOVER THE OPPORTUNITY TO

• Process travel and tuition reimbursement requests, including reviewing supporting documentation for completeness and compliance with state policies;
• Prepare and record accounting entries related to travel and tuition reimbursements;
• Process garnishments for active employees, ensuring calculations and deductions comply with applicable statutes and regulations;
• Review financial transactions for accuracy, proper account coding, and policy compliance;
• Maintain records and documentation related to reimbursement transactions and payroll deductions;
• Communicate with agency staff, employees, and other stakeholders to resolve discrepancies or obtain required documentation;
• Assist with multiple payroll and reimbursement processes within the Tuition and Travel Unit.

BEFORE YOU APPLY

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.
• Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing a combination of a full range of basic professional and highly complex clerical work in accounting or financial examination work.

EXAMPLES OF DUTIES

• Maintains an interrelated group of accounts including classifying and recording transactions, taking trial balances and reconciling accounts;
• Prepares simple financial statements;
• Assists in preparation of complex financial statements;
• Examines financial documents to ensure accuracy and conformance with requirements by reviewing related records, provisions and/or regulations;
• Maintains accounts receivable including preparing and processing billings, maintaining related accounts, managing accounts receivable, making and recording adjustments, cancellations or remissions and computing interest due and penalties;
• Calculates rates involving complex arithmetical formulas;
• Responsible for accounts payable including maintaining disbursement records, distributing charges to proper accounts, encumbering appropriation accounts for purchase orders, authorizing routine expenditures, auditing invoices or payments for accuracy and compliance with state regulations;
• Gathers and consolidates payroll and expenditure data to facilitate budget preparation;
• Ensures expenditures plus encumbrances are within appropriation limits;
• Ensures routine payments are in compliance with contract provisions;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Knowledge of
• bookkeeping and financial record keeping principles and practices;
• basic governmental accounting principles and practices including general accounting, accounts payable, accounts receivable and budget control;
• Skills
• interpersonal skills;
• oral and written communication skills;
• Considerable
• arithmetical ability;
• auditing ability;
• Ability to
• understand and apply statutes and regulations;
• utilize electronic data processing (EDP) systems for financial information.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical accounting or financial examining work. Complex clerical accounting or examining work is interpreted as independent responsibility for generally routine bookkeeping, financial record keeping or financial record examining at the level of a Financial Clerk.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

• One (1) year as a Pre-Professional Trainee in an accounting class may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

• Associate degree in accounting, finance, business administration, or a related field.
• Experience processing accounting or financial transactions such as travel and expense reimbursements, tuition reimbursements, wage garnishments, or accounts payable.
• Experience using Microsoft Excel to analyze or manage financial data, including functions such as VLOOKUP, pivot tables, macros, and data analysis tools.
• Experience writing and executing SQL queries to extract, analyze, or report financial or payroll data.
• Experience reviewing financial records or reimbursement requests to identify discrepancies and reconcile or resolve errors.
• Experience applying policies or guidelines related to travel reimbursement, tuition reimbursement, payroll deductions, or other financial transactions.
• Experience communicating financial or reimbursement information to employees, vendors, or agency staff through written correspondence and/or verbal interaction.