Administrative Secretary

Administrative Secretary

Location: Rochester, Michigan, United States; Oakland University
Work Arrangement: Hybrid Primarily On-Site, with One Remote Workday per Week After the Probationary Period
Employment Type: Full-Time, Regular
Work Schedule: 40 Hours per Week
Salary: $48,239 Annually
Pay Schedule: Monthly
Employee Group/Grade: C-7

Position Information

Minimum Qualifications

• High school graduation or an equivalent combination of education and experience.
• Three years progressively responsible secretarial experience.
• Familiarity with university policies, rules, and regulations.
• Possess keyboarding skills necessary to perform successfully in this position.
• Ability to select, assemble and organize data and edit reports.
• Ability to compose routine correspondence.
• Ability to effectively interact with the public, students, faculty, and staff.
• Ability to perform general bookkeeping/clerical accounting.
• Ability to prioritize and expedite work assignments of the unit.
• Ability to operate standard office equipment.
• Knowledge of proper grammar, spelling and punctuation and ability to utilize proper standard office source manuals.
• Ability to deal effectively with people under stress.
• Ability to perform the functions consistent with intermediate word processing and intermediate spreadsheet applications as demonstrated by a skills assessment.

Desired Qualifications

All Qualifications

Unless otherwise required by an applicable collective bargaining agreement, all minimum, additional and desired qualifications are preferred, but qualifications, degrees, and/or experience deemed comparable and/or equivalent by Oakland University in its sole and exclusive discretion may be considered.

Position Details

Must be well-organized, self-motivated, and able to prioritize tasks effectively. Work collaboratively with faculty, staff, and students. Assist the Associate Dean in managing SECS Ph.D. program operations, including maintaining student records, monitoring academic progress, coordinating milestone events, and responding to student inquiries. Support the preparation of surveys and reports. Assist the Associate Deans and Dean’s Office staff with events and special projects as needed.

Position Purpose

To provide responsible secretarial services and operational office assistance for an assistant or associate dean, chairperson, director or principle administrator of a school, department, institute, or administrative unit.