Administrative Coordinator

Title: Administrative Coordinator - History Department - Dietrich College

Location: Pittsburgh, PA, United States

Full time

job requisition id

2024017

Job Description:

The Dietrich College of Humanities and Social Sciences embodies one of the most varied groups of students, faculty, staff and alumni in the Carnegie Mellon University community, all united by a common goal: confronting and solving society's most complex problems. Our students and faculty work across traditional boundaries, collaborating with other disciplines to pursue the thrill of discovery. Dietrich College is a place to explore different points of view, and a place to do work that matters.

We are searching for an Administrative Coordinator to join our Department of History; someone who is organized, articulate and enjoys a diverse range of administrative tasks. You will advance the mission and goals of the department by providing comprehensive administrative support to our students, faculty and staff in a dynamic team environment. This is an excellent opportunity for someone who thrives in an interesting, fast-paced and collaborative work environment!

This position is a front of office facing position that will interact with a diverse cross-section of students, visitors and faculty. This role is a hybrid position, working 4-days a week on campus, and 1 day a week remote.

Core responsibilities include:

• Provide daily office support as the initial point of contact for all students, staff and visitors to the history department; create welcoming atmosphere and respond to all constituents with timely and professional communications
• Coordinate logistical support for meetings, conferences, workshops and events including lecture series, commencement ceremonies and faculty events. Prepare agendas, assemble data, coordinate catering and department conference space to include AV equipment
• Assist with creation and posting of social media content creation and posting of social media content, post to TV screens, create posters, and manage department online calendar
• Provide financial support including department procurement card, purchase orders and expense reimbursements
• Manage department mail, prepare mass mailings
• Manage department email d-lists,
• Manage office equipment and supplies, plan and order supplies in preparation for events
• Collect, enter, and maintain accurate information in departmental databases
• Manage physical office space; process requests for custodial services and liaison with FMS
• Faculty support with travel requests
• Special projects and other duties as assigned

What will make you successful:

• Excellent interpersonal skills with strong focus on customer service
• Strong organizational and planning skills with solid attention to detail
• High proficiency with MS Office including Excel, GoogleDocs, Acrobat (creating & editing pdf documents), Box, Canvas and other technology that facilitates collaborative work
• Ability to effectively manage tasks and meet inflexible timelines
• Well-developed problem solving skills

Flexibility, excellence, and passion are vital qualities within the Dietrich College. Consideration, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• High School or GED required
• Minimum of three (3) years of administrative support required
• Previous experience with communications (website updates, social media, publicizing events, etc.) is preferred
• A combination of education and proven experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful background check

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Location

Pittsburgh, PA

Job Function

Administrative Support and Coordination

Position Type

Staff - Regular

Full Time/Part time

Full time

Pay Basis

Hourly