Administrative Business Partner II

Title: Administrative Business Partner II

Location: Singapore, SG

We are looking for an Administrative Assistant to join the Pinterest Global Business Organization. In this role, you will partner closely with the VP of APAC, serving as a critical resource to support and drive efficiency across this dynamic region.

What you'll do:

• Calendar management for one executive: Updating meeting cadences to reflect business priorities, aligning with executives on schedules, proactively scheduling complex/large meetings, working with external and internal stakeholders regularly


• Support executive in preparation of team meetings, including preparation of meeting content, capture action items and circulate meeting notes


• Support executive in preparation for events, including researching event location, logistics management, and preparing event content 


• Coordinate team morale activities


• Support in coordinating with business facing XFN partners such as HR, Recruiting and Finance


• Manage reconciliation of expenses for the executive supported Assist with travel coordinationPrepare swag orders for the executive organization including submitting and processing purchase ordersManage executive’s employee recognition budget Provide in person support for offsite events, all-hands meetings, or specific working sessions


• Act as on-the-ground local support & logistics management in collaboration with Workplace/IT teams


 

What we're looking for:

• 5+ years experience, ideally supporting a Director or above


• Proficient in MS Office Suite; familiarity with gSuite, Slack, Workday, or Expensify is advantageous but not required;


• Intermediate familiarity of AI tools/services such as ChatGPT, Claude, Gemini, Manus, Perplexity or similar with some exposure to agentic automation


• Excellent writing, communication skills and interpersonal skills


• Strong organizational skills to execute multitasking in a fast-paced deadline oriented environment


• Ability to take initiative and ownership over sometimes ambiguous tasks


• Hands on experience handling tight deadlines, last-minute changes and ability to pivot quicklyProblem-solving skills and high attention to detail


• Team player Handle confidential information with integrity


• Fluency in English is required; Fluency in Mandarin is strongly preferred for business purpose


• Bachelor's degree in Marketing, Business or equivalent work experience


 

Relocation Statement:

• This position is not eligible for relocation assistance. Visit our PinFlex page to learn more about our working model.


 

In-Office Requirement Statement:

• We recognize that the ideal environment for work is situational and may differ across departments. What this looks like day-to-day can vary based on the needs of each organization or role.


• As such, this role will need to be in the office or in front of our customers for in-person collaboration, typically 3-4 days per week, and therefore needs to be in a commutable distance to our Singapore City based office.