Administrative Assistant Level II

Administrative Assistant (Level III)

Location: Charlotte, North Carolina (Hybrid)

Employment Type: Contract

Contract Duration: 12 Months

Role Overview

This position is responsible for providing diverse and confidential administrative support. The role involves extensive calendar management, coordinating travel, processing expenses, and managing communications for executives. The successful candidate will assist with organizing meetings and will manage various conflicting objectives and projects in a responsive and personable manner.

Key Responsibilities

• Communicate with executives and line management to gather and convey relevant information.
• Answer manager's phone line, document messages, and handle calls with appropriate judgment.
• Proactively manage the calendars of multiple executives, resolving conflicts effectively.
• Arrange and handle details related to travel, expense reports, meetings, and appointments.
• Prepare meeting minutes, correspondence, reports, and forms for leaders.
• Interact with internal and external customers to answer questions, research, and resolve problems.

Required Qualifications

Technical Skills: Proficient in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Word.

Professional Skills: Strong capabilities in Administrative Services, Attention to Detail, Planning, Prioritization, Adaptability, Collaboration, Event Planning, Office Administration, Problem Solving, Facilities Management, Oral Communications, Research, and Written Communications.

Preferred Qualifications

• Experience with Financial Management tasks.
• Familiarity with Project Impact Assessment and communication.

Compensation

The pay rate for this position is between $15.00 and $19.75 per hour.

This employer is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Apex uses a virtual recruiter as part of the application process. Click here for more details.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.

Employee Type:

Contract

Location:

Charlotte, NC, US

Job Type:

Date Posted:

April 8, 2026

Pay Range:

$15 - $19 per hour

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