Administrative Assistant III

Title: Admin Assistant 3
Type:Remote
Location: Albuquerque United States

Job Description:

Admin Assistant 3

Requisition ID req34611 Working Title Admin Assistant 3 Position Grade 08 Position Summary

The School of Medicine's Dean's Office has an exciting opportunity for an innovative, detail oriented Administrative Assistant 3 to join our dynamic team. The ideal candidate will be a highly motivated self-starter with excellent customer service and communication skills.

This individual will provide high-level administrative support to the Deans Office.

Duties include:

• Managing complex calendars,
• Arranging travel plans and processing travel reimbursements
• Triaging telephone communication,
• Greeting and directing visitors,
• Resolving administrative problems and inquiries,
• Maintaining data lists,
• Preparing reports,
• Creating/maintaining Smartsheets,
• Assisting with ongoing projects,
• Serving as a point of administrative contact and liaison with SOM departments,
• Providing backup for the Administrative Officer.

This individual must have strong interpersonal skills and the ability to build relationships, have superior judgement and discretion when dealing with confidential and sensitive matters and be a forward-looking thinker who can anticipate needs, proactively solve problems, and take initiative.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Bachelor's Degree
• Demonstrated ability to work with frequent interruptions and distraction in a fast-paced environment, including ability to prioritize, handle multiple tasks, and meet critical deadlines. Extensive experience in scheduling and coordinating meetings.
• Demonstrated proficiency with Microsoft Office Suite, Chrome River, and Smartsheet.
• Demonstrated experience supporting senior leadership or administrators.
• Excellent written and verbal communication abilities.

Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department School of Medicine Administration (043C) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $18.09 - $23.27 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 10/16/2025 Eligible for Remote Work Eligible for Remote Work Statement Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please attach an updated resume and cover letter. In your cover letter, please be sure to address how your skills fit with our preferred qualifications for this position. A completed application is required for consideration.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment.