Administrative Assistant II

Administrative Assistant II

remote type

Hybrid

locations

Portland, OR

time type

Full time

Job Summary

In this role, you will provide confidential, high-level administrative and operational support to executive Human Resources leadership, serving as a trusted liaison with senior leaders, employees, customers, and external stakeholders. You will manage complex calendars, coordinate meetings and travel, prepare materials and expense reports, support executive communications, and assist with special projects that require discretion, organization, and sound judgment.

*The ability to work onsite in Portland, OR at least 1x per quarter, is a requirement of this role.

Key Responsibilities

• Provide professional, confidential administrative support to executive leaders while keeping daily operations organized and on track.

• Manage complex calendars, meeting logistics, travel arrangements, documents, correspondence, and expense reporting with accuracy and timeliness.

• Serve as a trusted point of contact for internal and external stakeholders, using strong judgment in sensitive, complex, or time-critical situations.

• Maintain organized records, information, invoices, and administrative processes that support timely follow-up and efficient executive operations.

• Coordinate executive-related events, recognition activities, attendance reporting, supplies, and other administrative needs that support the executive office.

Skills and Background You’ll Need:

Education: High school diploma/GED

Experience: Minimum 2 years of progressively responsible administrative experience supporting senior-level leaders, including experience interacting with customers, vendors, and executive-level visitors.

• Strong proficiency with of Microsoft Office/Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams, and productivity/AI tools where applicable.

• Advanced organizational and time-management skills, including the ability to strategically coordinate complex calendars, prioritize competing tasks, and meet deadlines.

• Demonstrated discretion and sound judgment in safeguarding sensitive, confidential, or business-critical information.

• Strong knowledge of company operations, policies, and procedures, with the ability to clearly communicate decisions, priorities, and direction verbally and in writing.

• Detail-oriented with the ability to anticipate executive needs, manage critical tasks on an executive’s behalf, and identify emerging opportunities, risks, or challenges.

• Ability to adapt quickly to changing priorities and diverse needs while working independently, collaboratively, and with limited direction.

Key Behaviors of a Successful Candidate

• Driving Success - Initiates and takes responsibility for ownership of own tasks, decisions and outcomes.

• Adaptability – Demonstrates flexibility by willingly accepting new situations such as teams, projects or work processes.

• Improvement Mindset - Demonstrates curiosity by asking questions regarding current approaches/methods and identifies potential improvements.

Why Join The Standard?

We have built an enduring legacy of stability, financial strength and exceptional customer service through the contributions of the service-oriented people who choose to work at The Standard. To ensure we can attract and retain the best talent, when you join The Standard you can expect:

• A rich benefits package including medical, dental, vision and a 401(k) plan with matching company contributions

• An annual incentive bonus plan

• Generous paid time off including 11 holidays, 2 wellness days, and 8 volunteer hours annually — PTO increases with tenure

• A supportive, responsive management approach and opportunities for career growth and advancement 

• Paid parental leave and adoption/surrogacy assistance

• An employee giving program that double matches your donations to eligible nonprofits and schools

In addition to the competitive salary range below, our employee-focused benefits support work-life balance. Learn more about working at The Standard.

• Eligibility to participate in an incentive program is subject to the rules governing the program and plan. Any award depends on a variety of factors including individual and organizational performance.

The actual compensation for this role will be based on a combination of education and experience, knowledge and skills, position budget, internal equity, and market data.

Salary Range:

27.04 - 35.82