Administrative Assistant I

Title: Administrative Assistant I

Location: Bismarck United States

Job ID

3031915

Location

Bismarck, ND

Salary Range

From 3500.00 To 4000.00 Monthly

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Job Description:

Do you enjoy supporting others, having variety in your day-to-day schedule, and keeping things running smoothly behind the scenes?

Your people skills, organization, and dependability will directly shape the internal functions of the North Dakota State Library as we strive to strengthen and enhance ND libraries, connect people to reliable resources, and ignite lifelong learning.

What You'll Do

You will support the mission of the North Dakota State Library by:

• Delivering administrative services to NDSL staff and the State Librarian
• Maintaining supplies for agency and handling special order requests
• Preparing, editing, and proofing documents, letters, etc.
• Initiating purchase requests and providing backup for accounts receivable and accounts payable
• Coordinate the North Dakota Library Coordinating Council meetings, including meeting preparation, agenda development, recording and distributing meeting minutes, and processing travel reimbursements.
• Serving as the agency Records Management Coordinator
• Legislative session support

What You Will Bring

We are looking for someone who is organized, detail-oriented, and has a warm and professional attitude. You value accuracy, communicate clearly, and are adaptable to variable workloads. You will have:

• Experience in administrative support
• Demonstrated working knowledge of the Microsoft Office suite, including Excel
• Comfort working in multiple systems and learning new technology
• Excellent communication and interpersonal skills
• Strong attention to detail, organization, and prioritization skills
• Ability to maintain a high degree of confidentiality

To be considered for this position, you must have an Associate's Degree in Business Administration, Office Administration, Administrative Support, or a related field, or a high school diploma plus two years of experience providing office support, or clerical, or secretarial work. A combination of education, training, and experience that provides equivalent knowledge and skills will also be considered.

What Will Set You Apart

• A service-oriented mindset
• Familiarity with PeopleSoft
• Experience providing high-level support
• Understanding of basic accounting
• Skill in proofreading documents

Why You'll Love Working Here

At NDSL, you will be a vital part of a team that serves all North Dakotans by providing pathways to knowledge and opportunities. We value service, collaboration, and accessibility. In this role, you will further your experience in a variety of administrative and fiscal duties. You will be part of a team that provides essential support to keep daily operations on track.

Compensation & Location

• Work Style: Hybrid; can telecommute up to two days per week
• Shift: Monday - Friday, flexible scheduling available between the hours of 7:00am - 5:00pm
• Hiring Range: $3,500 - 4,000/month

Get to Know Us

Learn more about our mission and vision at library.nd.gov

Ready to Apply?

Submit your application materials at www.nd.gov/careers by 11:59pm CT on the closing date. Incomplete applications will not be considered.

All potential applicants must upload the following documents in a .pdf, .doc, or .docx format:

• Resume
• Cover letter that includes a brief description of your background and how it aligns with the role for which you are applying

If selected for an interview, three work-related references must also be provided.

Applicants must be legally authorized to work in the United States. The State Library does not provide visa sponsorships.

Questions or Accommodations?

Contact Allie Suko, Human Resources and Fiscal Associate

asuko@nd.gov | 701.328.3499

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.