Administrative Assistant

Title: Administrative Assistant - Bruceton, TN

Location: Bruceton, Tennessee

Department: Clinical

Job Description:

Administrative Assistant - Camden, TN or Bruceton, TN

Company: KB Behavioral Health, a Finni Health company
Job Type: Part-time, 20 hours per week.
Location: In-person. Camden, TN or Bruceton, TN
Pay: $13.00 – $15.00 per hour

Job Overview:

The Administrative Assistant plays a crucial role in providing comprehensive operational and administrative support to ensure the smooth and efficient functioning of the ABA practice. This primarily remote position requires a proactive, organized, and detail-oriented individual who can effectively manage various tasks, facilitate communication between team members and clients, and contribute to a positive and collaborative work environment. The Admin Assistant will support practice owners, allowing them to focus on their core work while also prioritizing Finni Health-specific administrative projects and tasks.
Key Responsibilities:

Onboarding and Training Support:

• Assist with the onboarding process for new provider staff, including system access, training, and introductions to key personnel and practice workflows.

• Assist new providers in being integrated into the Practice Owner's operational vision.

Practice Owner Support and Communication:

• Align Admin Assistant job duties with Practice Owner objectives.

• Keep the Practice Owner informed of the onboarding/training progress of team members.

• Establish and maintain regular communication and feedback loops with the Practice Owner.

General Administrative Duties:

• Hiring and onboarding

• Insurance and note approval processes

• Time sheets and payroll

Social Media and Company Culture:

• Manage and create social media content per the practice owner's request.

• Develop promotional materials.

• Promote employee engagement through team channels.

Qualifications:

• Proven experience as an administrative assistant or in a similar role, preferably in a healthcare or related setting.

• Proficiency in Google Workspace (Drive, Calendar, Meet)

• Strong organizational, time-management, and multitasking skills.

• Excellent written and verbal communication skills.

• Ability to work independently, prioritize tasks, and meet deadlines.

• Detail-oriented with a high degree of accuracy.

• Ability to maintain confidentiality and handle sensitive information.

• Strong interpersonal skills and the ability to work effectively with diverse teams and individuals.

• Familiarity with ABA practice operations is a plus.

Personal Attributes:

• Comfortable around children with behavioral needs

• Proactive and resourceful.

• Adaptable and flexible.

• Collaborative and team-oriented.

• Demonstrates professionalism and a strong work ethic.

• Committed to providing exceptional support.

Background Check

All candidates must pass a background check. Employment offers are contingent upon successful screening results to ensure the safety of the children and families we serve.