Administrative Assistant

Title: Administrative Assistant

Location: Toronto, ON

Type: Full Time - Permanent

Workplace: hybrid

Category: Executive

Caseware is one of Canada's original Fintech companies, having led the global audit and accounting software industry for over 30 years, with more than 500,000 users across 130 countries and available in 16 different languages. While you might not have heard of us (yet) over 36,000 accounting and audit professionals list Caseware as a skill on their LinkedIn profiles!

 

As the Administrative Assistant to the executive leadership team at Caseware, you’ll be instrumental in supporting our Executive Leadership, ensuring the smooth operation of the executive’s daily responsibilities, serving as a trusted partner in managing general administration, schedules and communications.   

You will primarily support executives across Go-To-Market functions (Sales, Marketing, Customer Success) and People Operations, helping drive coordination, efficiency, and alignment across these critical areas of the business. 

This is a existing vacancy

 In this role, you will be reporting directly to the Chief People Officer, while working closely with the Executive support team supporting the full Executive leadership team.  

 This role is hybrid, in office at least three days a week,  and is open to Greater Toronto Area residents. This role may require business travel, as needed.  

What you'll be doing:

• Provide administrative support to members of the executive team, with primary support for the Chief Commercial Officer, Chief Customer Success Officer, Chief Marketing Officer and Chief People Officer; provide backup support to the broader Executive Leadership Team administrative group, as needed. 

• Manage executive calendars and coordinate travel arrangements, ensure optimal time allocation, prioritization, and meeting preparation. Apply critical thinking to validate and refine AI-generated outputs used in communications, scheduling, and reporting. 

• Create, submit and track expense reports, manage corporate credit cards, and ensure organized and timely reimbursement processes . 

• Maintain and organize files, records, and documentation for easy access and retrieval. 

• Coordinate departmental events, team offsites as directed, in alignment with the office facilities teams.  

• Support leadership meetings, as directed, by coordinating invitation, office and/or virtuated meeting needs.   

• Partner with the broader administrative team and Executive Assistant to the CEO on ad hoc projects, events, and travel coordination. 

• Operate with an AI-first mindset, leveraging tools to enhance productivity, scheduling efficiency, and decision-making. 

• Integrate AI into administrative workflows to improve efficiency, scalability, and overall outcomes. Identify opportunities to streamline processes and enhance executive support through AI-enabled solutions. 

What you will bring:

 

• 0-2+ years of experience supporting executives and/or sr. Leaders in large, global organizations 

• Experience supporting multiple stakeholders and demonstrated ability to  

• Anticipate leadership needs and proactively offer solutions and/or support. 

• Experience with maintaining complete confidentiality, discretion and trustworthiness  

• Highly organized and detail-oriented, with attention paid to follow through and able to prioritize with minimal oversight 

• Strong scheduling and travel coordination experience 

• Proficiency with Microsoft suite of office applications (Word, Docs, Sheets, Excel, etc) and openness to adopting new technologies, including AI-enabled tools. 

• Positive, solution oriented and effective communication and collaboration with stakeholders at all levels of an organization 

 

Salary range:

The salary range for this position would be between $60,000 and CAD$75,000 CAD/year depending on experience level.

This role is also eligible for discretionary bonus and/or commission, as well as other benefits. Actual pay within the listed range will be determined based on factors such as transferable skills, relevant experience, market conditions, and primary work location. The posted range is subject to change and may be updated periodically.  

 

What's in it for you:

 

▪️Innovation is at our core. We work with cutting-edge technology in accounting and financial reporting, constantly pushing the boundaries to create impactful software solutions. 

▪️We are committed to a collaborative culture, where your ideas are valued, and knowledge sharing is encouraged within a supportive, inclusive team. 

▪️Work-life balance is important to us. We offer flexible work options, remote opportunities, and generous time-off policies to ensure a healthy work-life balance. 

▪️We offer competitive compensation, including a competitive salary and comprehensive benefits

▪️We are driven by impactful work. Your contributions directly affect how our clients manage financial processes and drive their success. 

▪️Recognition and rewards matter to us. We celebrate hard work through recognition programs, performance bonuses, and opportunities for career growth. 

▪️We embrace global opportunities. Work on international projects and collaborate with a diverse, global team. 

 

About Caseware:

Caseware's cutting-edge software products are meticulously designed for accounting firms, corporations, and governments. Our teams are continually collaborating, innovating, and building upon our existing suite of products. With a customer-focused mindset, we are building technology that is shaping what the future of audits, financial reporting, and financial data analytics will look like.

 

With a recent strategic investment from Hg Capital in 2020, Caseware is now in its next major growth phase as we double down on the people and products that have made Caseware so successful to date.

 

One of Caseware's core values is Many Voices, One Team and with that in mind, we're dedicated to building teams as diverse as our customers in an equitable and inclusive way. We welcome and encourage candidates of all backgrounds to apply. Should you require accommodations or have any questions at any point during the application or interview process, please e-mail our People Operations team at talent@caseware.com.

 

Background Check:

Any candidates successful in obtaining an offer for a position will need to successfully complete a background check through Certn.co which typically includes an Identity Verification and Criminal Record Check. Executives and Senior Managers will undergo a Soft Credit Check as well. Candidates residing in the Netherlands and Germany are excluded from undergoing background checks via Certn.co 

 

Security and Fraud:

Caseware takes the security of candidates seriously. We will NEVER ask for payment or financial information from you. If you receive an unsolicited job offer, proceed with extreme caution.