Administrative Assistant

Title: Administrative Assistant - MGB Pathology

Location: Boston United States

remote type

Hybrid

locations

Somerville-MA

55 Fruit Street Boston (White Building)

75 Francis Street Boston (Tower)

Boston-MA

time type

Full time

Job Description:

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

The Opportunity

The Administrative Assistant specializes in providing routine administrative support as directed and under moderate supervision for 5+ directors in the Enterprise Pathology department.

Responsibilities may include: Coordination and scheduling; supplies and equipment ordering; meeting minutes; correspondence; answering and transferring phone calls; preparing spreadsheets and presentations; managing schedules; coordinating travel; conference calls; payroll; and transcription.

Job Summary

Primary Responsibilities:

• Prepares reports, meeting minutes and correspondence.
• Creates and edit documents, spreadsheets and presentations.
• Manages schedules, arranges appointments and itineraries.
• Coordinates meetings, travel, conference calls, and completes expense reports.
• Answers and transfers phone calls.
• May perform transcription and proofread and edit literature, prepare applications for department.
• May make contacts of a sensitive, complex, and confidential nature.
• Performs other duties as assigned.
• Remains knowledgeable of business unit policies.
• Complies with all policies and standards.

Qualifications

What You'll Bring

Qualifications:

• High School Diploma or equivalent required; Technical/Vocational Diploma in related field of study preferred
• 2+ years of Administrative Assistant or Secretarial experience required
• Must be highly organized and detail oriented
• Proficiency with office procedures and equipment (i.e. filing, copying, scanning, printing and faxing) required
• Proficiency in MS Office required, especially Outlook
• Ability to proofread and edit written documents required
• Ability to use multiple systems at a time and multi-task required
• Familiarity with medical terminology strongly preferred

Additional Skills:

• Managing one's own time and the time of others
• Strong verbal & written communication skills
• Strong interpersonal, written and verbal skills

Additional Job Details (if applicable)

Schedule and Work Model

• Full time (40 hours) Monday through Friday, standard ET business hours
• Hybrid model: Approximately 3 days per week on-site and 2 days per week at home
• Must be flexible to be on-site as needed at BWH Boston, MGH Boston and/or MGB Somerville sites and to work flexible hours occasionally with advanced notice.
• Remote work requires stable, secure, quiet workstation

Remote Type

Hybrid

Work Location

399 Revolution Drive

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$19.42 - $27.74/Hourly

Grade

3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.