Administrative Assistant

Title: Administrative Assistant

Location: Champaign United States

Part time

Job Description:

The administrative assistant provides front‑office support, coordinates scheduling and appointments, assists leadership, and ensures smooth day‑to‑day operations. When the primary administrative assistant is out, this role steps in to fully cover their responsibilities, maintaining continuity across departments.

Key Responsibilities

• Serves as a first point of contact for visitors, callers, and community members; provides clear and professional communication.
• Manage calendars, schedule appointments, and coordinate meetings for staff.
• Assist with internal communications, announcements, and distribution of station information.
• Handle incoming inquiries from the public, including story tips, viewer questions, and community requests.
• Coordinate with reporters, producers, and technical staff to support daily broadcast needs.
• Maintain and track office supplies and breakroom supplies
• Provide full coverage for the primary administrative assistant during absences, including expanded scheduling, front‑desk duties, and administrative coordination.
• Assist with special projects, events, and station initiatives.

Qualifications

• Experience in administrative support, front‑desk operations, or customer‑facing roles.
• Strong verbal and written communication skills.
• Ability to interact professionally with the public, staff, and external partners.
• Proficiency with scheduling tools, email platforms, and basic office software.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast‑paced environment.
• Comfortable working independently and stepping into expanded responsibilities when needed.
• Experience in media, broadcasting, or a newsroom environment is a plus but not required.

Work Style & Competencies

• Reliable, adaptable, and able to maintain composure under pressure.
• Proactive problem‑solver with a customer‑service mindset.
• Team‑oriented, collaborative, and willing to support colleagues across departments.
• Discreet with sensitive information and professional in all interactions.

NON-UNION PART-TIME HOURLY

Compensation:

$15 to $15.50 per hour - commensurate with applicant's experience and skill level

#LI-Onsite #WCIA3