Administrative Assistant

Administrative Assistant

Location: Norwalk United States

Job Description:

This role is eligible for our hybrid work model: Three days in-office.

Administrative Assistant, People & Culture Dept

Our People & Culture and Legal teams make sure we provide a highly ethical working environment where everyone at Priceline can bring their whole selves to work and deliver their very best each day. We want you to thrive - to feel safe, supported, valued, and growing to your highest potential!

Why this job's a big deal:

As an Administrative Assistant in the People & Culture Department, you will have an opportunity to provide exceptional administrative support to various HR professionals within the People & Culture department. This exciting role will allow you to demonstrate through effective support how you can increase the overall capacity of the People & Culture department.

In this role you will get to:

Meeting Coordination

• Assists in organizing departmental meetings, including scheduling, preparing agendas, taking minutes, and distributing relevant materials. Ensures effective communication and follow-up on action items.

Reception support

• Provides receptionist support on days where there is a large gathering of employees or outside guests

Expense Report support

• Manages and files expense reports for all Director+ members of the P&C team. Handles exceptions, troubleshoots, etc. This includes charges to company cards for swag and giveaway items related to summer and holiday gatherings

Calendar management

• Manages overall departmental calendar (staff meetings, P&C leadership team meetings, P&C QBR meetings, periodic staff workshops, absences, anniversaries, birthdays, other celebrations). Collects and presents agenda items and follow up actions.

Contract management

• Liaise with the Legal department throughout the contract management process to ensure appropriate contracts and timely movement through the contract development process.

Document management

• Organizes and maintains departmental files, shared drives, etc.. Creates and updates various reports and presentations as needed

Event planning

• Supports departmental events and activities by assisting in the planning, coordination, and execution. This includes venue selection, arranging logistics, coordinating with vendors, and managing budgets.

PO set up and management

• Set up purchase orders in financial systems, receive and process invoices, track exceptions.

Vendor set up

• Liaise with Finance to establish new vendors. Serve as point of contact for outside vendors from contract creation through PO payment

Who you are:

• Bachelors or an Associates degree

• Experience working in an Administrative role within Human Resources is a plus

• Strong communication and interpersonal skills

• Ability to manage multiple priorities

• Motivated with an upbeat personality, loves to learn

• Proactive and strategic thinker

• Proficiency working with Google Suite and using communication tools and technologies

• Demonstrated track record of living the values necessary to Priceline: Customer, Innovation, Team, Accountability and Trust.

• The Right Results, the Right Way is not just a motto at Priceline; it's a way of life. Unquestionable integrity and ethics is essential.

There are a variety of factors that go into determining a salary range, including but not limited to external market benchmark data, geographic location, and years of experience sought/required. In addition to a competitive base salary, certain roles may be eligible for an annual bonus and/or equity grant.

The salary range for this position is $50,000-$65,000.

#LI-Hybrid

Who We Are

WE ARE PRICELINE.

Our success as one of the biggest players in online travel is all thanks to our incredible, dedicated team of talented employees. Priceliners are focused on being the best travel deal makers in the world, motivated by our passion to help everyone experience the moments that matter most in their lives. Whether it's a dream vacation, your cousin's graduation, or your best friend's wedding - we make travel affordable and accessible to our customers.

Our culture is unique and inspiring (that's what our employees tell us). We're a grown-up, startup. We deliver the excitement of a new venture, without the struggles and chaos that can come with a business that hasn't stabilized.

We're on the cutting edge of innovative technologies. We keep the customer at the center of all that we do. Our ability to meet their needs relies on the strength of a workforce as diverse as the customers we serve. We bring together employees from all walks of life and we are proud to provide the kind of inclusive environment that stimulates innovation, creativity and collaboration.

Priceline is part of the Booking Holdings, Inc. (Nasdaq: BKNG) family of companies, a highly profitable global online travel company with a market capitalization of over $80 billion. Our sister companies include Booking.com, BookingGo, Agoda, Kayak and OpenTable.

Flexible work at Priceline

Priceline is following a hybrid working model, which includes two days onsite as determined by you and your manager (ideally selecting among Tuesday, Wednesday, or Thursday). On the remaining days, you can choose to be remote or in the office.

Perks & Benefits at Priceline

Our benefits are designed to support your health, wellbeing, and life inside and outside of work. Eligible Priceliners have access to:

Health & wellness coverage including medical, dental, vision, and mental health resources

Generous time off including PTO, holidays, a company-wide Priceline Pause reset week, and paid volunteer days

Work/life support including the ability to work up to 4 weeks per year from anywhere, parental leave, dependent care and family support resources, Summer Fridays, and office perks like stocked kitchens and catered meals (varies by location)

Financial security programs such as retirement plans with company contributions, life and disability coverage, and tax-advantaged accounts

Signature travel perks including employee-only discounts on hotels and flights, VIP deals, and Big Deal Bucks credits

Additional perks & discounts like travel and partner discounts, tuition support, legal support, and pet benefits

A people-first culture with Employee Resource Groups (ERGs), social events, recognition programs, and service awards that help you connect, grow, and celebrate together

Specific benefits and programs vary by location.

Inclusion is a Big Deal!

To be the best travel dealmakers in the world, we believe our team should reflect the broad range of customers and communities we serve. We are committed to cultivating a culture where all employees have the freedom to bring their individual perspectives, life experiences, and passion to work.

Priceline is a proud equal opportunity employer. We embrace and celebrate the unique lenses through which our employees see the world. We'd love for you to join us and help shape what makes our team extraordinary.