Administrative Assistant

Title: (Part-Time) RSVP Administrative Assistant

Location: SCC Main Campus United States

Job Description:

• High school diploma or equivalent, with at least one year of administrative experience
• Proficiency in Microsoft Word, Excel, and social media platforms
• Excellent verbal communication skills and Professional phone étiquette
• Associate degree
• At least three years of experience working with adults age 55+ (or senior/older adult populations)
• Experience with Canva or similar graphic design platforms

To provide administrative, clerical, and programmatic support to the Retired Senior Volunteer Program (RSVP) Director in the coordination, documentation, and day-to-day operations of the AmeriCorps Seniors RSVP program.

Essential Duties:

• Assist with coordinating project activities as directed
• Coordinate and monitor AmeriCorps Seniors RSVP volunteer assignments, in-service training, supervisory arrangements and other activities in cooperation with appropriate volunteer station staff and as RSVP Director instructs
• Always demonstrate professionalism
• Make periodic visits to volunteer stations to monitor the satisfaction of the AmeriCorps Seniors volunteers with their assignments and progress toward achieving expected outcomes towards project focus areas
• Collaborate with volunteers regarding their services, documentation of their services and updating their records as instructed by RSVP Director
• Coordinate with project director in recruitment of volunteers
• Maintain and order office supplies as directed
• Maintain current written materials, i.e. handbooks, Happenings, etc.
• Enhance the total project effort through active involvement with community organizations, sponsoring body, other national service programs and other senior and volunteer programs
• Provide information and support to AmeriCorps Seniors volunteers
• Maintain and update volunteer hours and information via the Volunteer Reporter record keeping system
• Document/record volunteer events and assist project director in planning and implementing events
• Assess appropriateness and performance of volunteer stations as directed
• Attend/view training conferences conducted/webinars/educational meetings, etc. authorized by AmeriCorps Seniors as funding allows as directed by RSVP director
• Assist with coordinating project activities as directed
• Coordinate and monitor AmeriCorps Seniors RSVP volunteer assignments, in-service training, supervisory arrangements and other activities in cooperation with appropriate volunteer station staff and as RSVP Director instructs
• Always demonstrate professionalism
• Make periodic visits to volunteer stations to monitor the satisfaction of the AmeriCorps Seniors volunteers with their assignments and progress toward achieving expected outcomes towards project focus areas
• Collaborate with volunteers regarding their services, documentation of their services and updating their records as instructed by RSVP Director
• Coordinate with project director in recruitment of volunteers
• Maintain and order office supplies as directed
• Maintain current written materials, i.e. handbooks, Happenings, etc.
• Enhance the total project effort through active involvement with community organizations, sponsoring body, other national service programs and other senior and volunteer programs
• Provide information and support to AmeriCorps Seniors volunteers
• Maintain and update volunteer hours and information via the Volunteer Reporter record keeping system
• Document/record volunteer events and assist project director in planning and implementing events
• Assess appropriateness and performance of volunteer stations as directed
• Attend/view training conferences conducted/webinars/educational meetings, etc. authorized by AmeriCorps Seniors as funding allows as directed by RSVP director

Skills and Abilities:

• Demonstrated proficiency in word processing
• Ability to work effectively in a team environment and develop positive, professional interpersonal relationships
• Strong communication skills, both written and verbal
• Ability to work independently with minimal supervision and build trust with supervisors, coworkers, and volunteers
• Willingness to work occasionally irregular or flexible hours

A completed Southeastern Community College application (located on the SCC website), a resume, a letter of interest addressing the requirements, and educational transcripts (unofficial copies of transcripts will be sufficient for the screening process, but official copies must be submitted prior to employment) must be submitted to the college Human Resources Office in order for applicants to be considered for this position. Applications will be reviewed as they are received and screened for candidates who meet the qualifications of the position. Applications will be accepted until the position is filled. 

An Equal Employment Opportunity Employer