Administration Coordinator

Title: Administration Coordinator

Location: Sydney Australia

Job Description:

• Support the General Managers and other members of the divisional leadership team;
• Provide professional admin & business support including diary & email management;
• Hybrid working practices in our Sydney office

The role

The Administrative Coordinator for the General Insurance and Banking (GIB) division provides high-touch support to General Managers and senior leaders across the division.

This role is instrumental in enabling leadership effectiveness through proactive diary and task management, stakeholder engagement, and coordination of divisional activities.

The team

The General Insurance and Banking Division is responsible for the supervision of all general insurers and authorised deposit-taking institutions (ADIs). The Division supports APRA's core function through prudential supervision and risk assessment activities to support the government and APRA's objective of providing a prudentially sound financial system.

Key responsibilities

• Manage complex GM calendars, prioritise tasks, and ensure timely progression of divisional activities;
• Coordinate stakeholder engagement and relationship management across internal and external parties;
• Facilitate the successful execution of key internal cross-divisional events;
• Prepare and distribute agendas for GIB convened activities;
• Contribute to divisional consistency and clarity through structured support, proactive coordination, and continuous improvement;
• Support report preparation and liaise with cross-functional teams to ensure alignment and delivery; and
• Manage travel bookings and expense reconciliations for senior leaders.

About you

• Experience in an executive support and/or business coordination role, or adjacent areas;
• Ability to navigate dynamic environments to deliver mutually beneficial outcomes;
• Strong interpersonal, communication, stakeholder management and negotiation skills to influence outcomes;
• High integrity to manage confidential and sensitive information;
• Strong organisational, time management, and multi-tasking capability;
• Sound judgement and a proactive approach to problem solving and escalating when needed; and
• Commitment to working well in a collaborative team environment and flexibility in identifying and making changes to enhance operations.

To work with us, you need to be an Australian citizen with eligibility to obtain and maintain Australian Government Security clearance.

About APRA

The Australian Prudential Regulation Authority (APRA) places you at the heart of Australia's financial services industry. APRA serves the Australian community by helping ensure financial institutions deliver on the financial commitments they make, within a stable, efficient and competitive financial system.

At APRA we're committed to providing an inclusive workplace where everyone belongs, feels valued and respected. We aspire to attract and foster diversity of background, thought, and experience, recognising that a broad range of perspectives, approaches and ideas makes us stronger, and better enables us to meet our obligation to protect the financial wellbeing of the Australian community. When applying, please inform us of any adjustments you may need during the interview process.