Accounts Payable Specialist

Accounts Payable Specialist

Washington, District of Columbia (Remote)

Employment Type

Full-Time

Minimum Experience

Experienced

Compensation

60-70k/annually

About the Role

We are seeking a motivated and detail-oriented Accountant (Accounts Payable) to support transactional accounting, account reconciliations, and financial close processes. The ideal candidate has experience in corporate accounting environments, preferably including government contracting, and is comfortable handling high-volume workloads while maintaining accuracy and strong vendor relationships. This role requires excellent communication skills, strong analytical abilities, and the ability to work independently while collaborating with cross-functional teams. (Remote work is accepted for this position.)

 

Key Responsibilities

 

Accounts Payable & Vendor Management

• Manage and monitor the accounts payable inbox, responding to vendor inquiries promptly and professionally
• Maintain strong vendor relationships through clear and timely communication
• Prepare weekly payment run analyses and process vendor payments (check, ACH, wire, and online platforms)
• Upload and manage payment files within banking portals as required

 

Accounting & Reconciliations

• Prepare and post recurring and ad-hoc journal entries to the general ledger
• Assist with month-end close activities, including assigned journal entries and account reconciliations
• Analyze general ledger accounts to identify discrepancies and ensure timely resolution of reconciling items
• Prepare monthly OPEX analyses to identify variances, discrepancies, or omissions

 

Compliance & Reporting

• Prepare and reconcile Sales and Use Tax filings and annual 1099 reporting
• Assist with semi-annual bank audits and year-end external audits by preparing schedules and supporting documentation
• Maintain accounting documentation, procedures, and record retention processes

 

Systems & Process Support

• Administer the corporate timekeeping system, ensuring accurate and complete reporting of hours
• Administer the expense reporting system, including employee access, training, compliance monitoring, and receipt review
• Troubleshoot accounting system issues and coordinate with internal support teams as needed
• Recommend process improvements to enhance efficiency, accuracy, and controls

 

Additional Duties

• Assist with onboarding new vendors and customers, including credit and reference checks
• Participate in special projects and perform other accounting-related duties as assigned

 

Qualifications

 

Required

• Bachelor’s Degree in Accounting
• 3–5+ years of experience in corporate accounting, with a focus on Accounts Payable and General Ledger
• Strong working knowledge of GAAP
• Proficiency in Microsoft Excel

 

Preferred

• Experience with Salesforce or similar ERP/accounting systems
• Experience in a government contracting or highly regulated environment
• Advanced Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, IF functions, data analysis)

 

Physical Requirements

• Ability to sit for prolonged periods while working at a computer
• Ability to lift up to 15 pounds as needed