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Date Posted
Yesterday
New!Remote Work Level
Hybrid Remote
Location
Hybrid Remote in CA
Job Schedule
Full-Time
Salary
$61,200 - $72,675 ANNUALLY
Benefits
Professional/Career Development 401k Matching/Retirement Savings Dental Insurance Health/Medical Insurance Vision Insurance Paid Holidays Paid Vacation Parental and Family Leave
Categories
Accounting, Auditor, Bookkeeping, Administrative, Operations
About the Role
Title: Accounts Payable Specialist
Location: Milpitas, California
Department: Accounting/Finance
Job Description:
Position at XL Industries Inc
Reports to: Accounts Payable Manager
Location: “Hybrid – Based in California”
SUMMARY: XL Construction is seeking a detail-oriented and proactive Accounts Payable Specialist to support the day-to-day financial operations of a fast-paced, high-performing accounting team. This role is responsible for processing a high volume of vendor invoices, managing weekly check runs, reconciling vendor accounts, and ensuring timely and accurate financial transactions. The ideal candidate is a self-starter who thrives in a collaborative, deadline-driven environment and is committed to maintaining accuracy and accountability in all aspects of the AP process.
KEY RESPONSIBILITIES:
- Accurately process a high volume of invoices—approximately 1,000 to 1,200 per month
- Process weekly check runs, employee expense reports, and check requests
- Record and track preliminary notices received from subcontractors and lower-tier suppliers
- Review vendor statements and reconcile outstanding or past-due accounts
- Process and file annual 1099s in accordance with IRS requirements
- Support various accounting projects and initiatives as assigned
KNOWLEDGE, SKILLS, AND ABILITIES:
- Minimum 2 years of accounts payable experience required
- Experience in the construction industry is a plus
- Experience with Viewpoint Vista preferred but not required
- Strong attention to detail and a proactive, problem-solving mindset
- Ability to prioritize tasks and manage time in a fast-paced, deadline-driven environment
- Proficient in Microsoft Office (Outlook, Word, Excel)
- Strong organizational skills, professional demeanor, and a collaborative, team-oriented mindset
COMPENSATION & BENEFITS: In accordance with California’s pay transparency requirements, the base salary range for this position is $61,200 – $72,675 annually, depending on experience and qualifications. Total compensation may also include performance-based bonuses.
XL Construction offers a comprehensive benefits package, including:
- Medical, dental, and vision insurance
- 401(k) plan with company match
- Paid time off, holidays, and parental leave
- Career development and training opportunities
- A collaborative, high-performance culture rooted in purpose and integrity