Accounts Payable Specialist

Title: Accounts Payable Specialist

Location: Orlando, FL

Department: Finance

Job Description:

Electrosonic is Where Imagination Comes to Life.

At Electrosonic, our team is composed of passionate, highly intelligent, and energetic individuals who are eager to make a difference. We provide an environment where you will be challenged and inspired daily. If you seek excitement and want to be part of something unique, we invite you to join our Electrosonian family. Together, we will continue to shape the future of technology-driven experiences.
About the role
The Accounts Payable Specialist reports to the Regional Controller and is responsible for full cycle accounts payable processing, supporting daily accounting operations and maintaining accurate vendor ledger data.  This role ensures vendor transactions are processed accurately, timely and in compliance with company policies. The position plays a key role in invoice processing, payment coordination, internal controls and cross functional collaboration.
 

What you'll do

Key Responsibilities 

Accounts Payable Operations

• Monitor and manage the Accounts Payable inbox; categorize and prioritize invoices 

• Review, verify and process overhead and project invoices in accordance with company policies

• Accurately enter invoice and payment details into ERP system in timely manner

• Manage the full invoice lifecycle: receipt, approval and payment processing (checks, ACH, wire transfers)

• Match invoices to purchase orders and ensure proper GL account and department coding 

• Execute vendor payments in accordance with established approval workflows

• Perform biweekly payment runs in compliance with internal controls

Accounting & Support Functions

• Reconcile vendor statements monthly and resolve discrepancies

• Ensure payment requests are properly approved, documented and compliant with internal controls 

• Support the maintenance of continuous improvement of internal controls 

• Assist with audit requests, including providing reports and documentation

• Prepare and process annual 1099 tax forms 

• Assist with special projects, including analysis, documentation and implementation of new accounting standards 

• Build and maintain strong internal and external relationships

ERP: 

• Support new ERP implementation and system transition efforts 

• Assist with data migration and validation of financial data accuracy 

• Provide post implementation support, troubleshooting and system optimization

Qualifications

Required Skills

• Strong organizational, analytical and problem-solving skills 

• Excellent communication skills with the ability to partner effectively across teams 

• High attention to detail and accuracy 

• Proactive mindset with a focus on continuous improvement 

• Ability to manage multiple priorities in a deadline driven environment 

• Knowledge of US GAAP and accounting principles 

• Experience in accounts payable/receivable and general accounting 

• Collaborative team player who supports team initiatives and objectives 

• High standards of integrity, professionalism and accountability 

• Advanced Excel skills required 

• Experience with ERP systems and payroll platforms 

• Knowledge of general ledger accounts, including prepaid expenses and accruals

• Project accounting experience a plus 

• ERP system implementation experience a plus
• Education: Associate’s degree in accounting or business administration; Bachelor’s degree preferred

• Experience: Minimum 3-4 years of accounting experience in a small to mid-sized private or public company

Hybrid work schedule

A day in the Life

• Inclusive Team Culture

At Electrosonic we embrace our differences. We are committed to furthering our culture of Diversity, Equity and Inclusion. We are an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

• Work/Life Balance

Our team puts a high value on work-life balance, offering a hybrid work environment, dependent of position. We believe maintaining the right balance between your personal and professional life is important to our team's overall well-being.

• Career Growth

We are dedicated to supporting our team members to grow a long-term career with us. We have a broad mix of experience levels and tenures, and we support continuous learning and knowledge sharing.

• Compensation and Wellness

The salary range for this role is dependent on skills, experience, and qualifications. We offer a full range of health and wellness benefits that include:

• Medical
• Dental
• Vision
• Life and disability benefits.
• Wellness discount programs,
• 401k
• *Paid parental leave after 1 year of service.
• 12 company paid holidays
• 3 weeks of paid time off

Come be a part of a Global company that has been recognized for its superior and unsurpassed technology master planning and system integration.

With unique global capability, we deliver highly complex world-class projects, conference room technology, and executive briefing centers across a multitude of sectors.