Accounts Payable Clerk

Title: Accounts Payable Clerk

Location: Arlington, VA

Department: Administration

Full Time
Hybrid
 

Job Description:

The Institute for Justice, the national law firm for liberty, is seeking an Accounts Payable Clerk (A/P Clerk) at its headquarters in Arlington, Virginia, to support its Finance team.

The A/P Clerk reports directly to the Assistant Director of Accounting and is responsible for the overall payables process to ensure that company expenditures & payments are maintained in an effective, up to date and accurate manner.

Characteristics:

• Excellent attention to detail and commitment to ensure accurate work.
• Strong ability to establish priorities and meet deadlines.
• Excellent organizational skills.
• Ability to communicate verbally and in writing with employees and vendors in a professional manner.
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

Responsibilities:

• Process accounts payable accurately and timely using proper accounting principles and in compliance with IJ financial policies and tax regulations
• Review invoices and supporting documentation for completeness, approval, coding, and accuracy before payment
• Process staff expense reports for reimbursement timely and review compliance with travel and reimbursement policies
• Process staff corporate credit card reports timely and review compliance with travel and credit card policies
• Research and resolve invoice, reimbursement, payment, and credit card discrepancies
• Communicate professionally with vendors and staff regarding payment status, discrepancies, and inquiries
• Maintain updated vendor records, including contracts, tax forms, payment information, and related documentation
• Prepare and process weekly check payment activities and other approved payment methods
• Process 1099 forms and maintain supporting documentation for compliance and audit needs
• Perform additional tasks as assigned

Qualifications:

• Associate or bachelor’s degree in accounting, finance, business administration, or a related field preferred
• One to two years of accounts payable experience preferred
• Understanding of basic accounting principles, accounts payable procedures, documentation, and internal controls
• Experience with accounting software and proficiency with Microsoft Office applications, particularly Excel
• Experience with Sage Intacct and Concur preferred
• Excellent attention to detail, organization, accuracy, and ability to meet deadlines in a fast-paced, high-volume environment
• Ability to work independently and as part of a team and communicate professionally with employees and vendors

Benefits:

• Hybrid work schedule
• Flexible work hours with our core business hours
• Smart casual dress code; casual Fridays
• Health, Dental, and Vision insurance (IJ covers 100% of individual premiums)
• Free Short-Term Disability, Long-Term Disability, and Life insurance plans
• HSA employer contributions
• 401(k) with employer matches
• Generous PTO including a paid personal day and 12 paid holidays

To Apply:
Please submit a resume and a cover letter on why you are interested in working at IJ and detailing how your experience will ensure success in this position.

IJ is an equal opportunity employer.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At IJ we value a diverse workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

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