Accounting Specialist

Title: Accounting Specialist

Location: West Palm Beach FL US

Job Description:

Position: Accounting Specialist

Classification: Full-time, salaried employee

Location: U.S. Remote

Compensation: $50,000-$60,000 base salary

About Stratoscope

At Stratoscope, we create peace of mind for our clients through operational excellence, professionalism, and precision. We are a global leader in event operations, crowd management, and public safety, supporting major events worldwide — from Fortune 100 conferences and tech summits to global sporting and entertainment events.

Our mission is to deliver secure, seamless, and positive event experiences by blending strategic planning, elite personnel, and innovative solutions. Stratoscope contractors are the face of this mission, embodying our commitment to trust, professionalism, and the pursuit of greatness.

The Accounting Specialist is a hands-on member of the Stratoscope Holdings Finance & Accounting team responsible for accurate day-to-day accounting execution across multiple legal entities. The position supports a lean, highly automated accounting function and has primary responsibility for accounts payable, accounts receivable and project billing, cash application, bank reconciliations, employee and contractor expense processing, assigned monthly account reconciliations, and month-end close support.

This role is intended for an accounting professional with a solid accounting foundation and practical experience who can independently manage routine accounting activities, identify and research discrepancies, maintain complete supporting documentation, and escalate matters requiring judgment. The Accounting Manager and Controller retain responsibility for complex journal entries, technical accounting, final close ownership, and financial statement review.

Hands-on Sage Intacct experience and SAP Concur experience are required. The Accounting Specialist will work in both systems as part of the regular accounting workflow.

Core Responsibilities

Accounts Payable

• Enter, code, review, and process vendor and contractor invoices, including validation of the correct legal entity, project, department, general ledger account, payment terms, approvals, and supporting documentation.
• Research duplicate invoices, credits, missing documentation, coding inconsistencies, and other exceptions before transactions are processed.
• Maintain accurate vendor records, support W-9 collection and validation, respond to routine vendor inquiries, and assist with annual 1099 preparation and corrections.
• Prepare approved transactions for payment processing in accordance with company controls and established payment schedules.

Accounts Receivable & Project Billing

• Review contracts, statements of work, billing schedules, project budgets, purchase orders, deposits, change orders, billable expenses, pass-through costs, and other supporting documentation required for customer invoicing.
• Prepare, review, input, and post customer and project invoices in Sage Intacct, including deposit, progress, recurring, milestone, and final invoices.
• Validate legal entity, customer, project, billing terms, rates, revenue items, reimbursable expenses, and other billable activity prior to invoice release.
• Monitor billing completeness, identify delivered work that has not been invoiced, follow up on missing support, process routine invoice corrections or reissues, and assist with collection follow-up as assigned.

Cash Receipts & Bank Reconciliations

• Record and apply customer payments to open receivables and research unapplied or unidentified cash receipts.
• Prepare monthly bank reconciliations for assigned accounts, including matching receipts and disbursements to the general ledger and researching outstanding checks, deposits, transfers, or other reconciling items.
• Ensure reconciling differences are documented and resolved or escalated in a timely manner.

Account Reconciliations & Month-End Close Support

• Prepare assigned monthly account reconciliations for lower- to moderate-complexity balance sheet and operating accounts, including AP, AR, clearing accounts, prepaid expenses, deposits, advances, cash-related accounts, and other accounts assigned by the Accounting Manager or Controller.
• Maintain complete reconciliation support that clearly explains the account balance, reconciling items, and required follow-up.
• Complete assigned month-end close activities, including transaction cutoffs, billing completeness, AP and expense completeness, reconciliation schedules, account research, and supporting documentation.
• Prepare routine recurring schedules and simple journal-entry support for review by the Accounting Manager.

Expense Management

• Review employee and contractor expense reports in SAP Concur for receipts, business purpose, policy compliance, entity, project, reimbursable status, and general ledger coding.
• Return incomplete or improperly coded submissions for correction, monitor approval flow, and help ensure approved expense activity is accurately reflected in Sage Intacct.
• Research routine Concur posting or transaction exceptions and escalate system-level or configuration issues with clear documentation.

Accounting Systems, Master Data & Documentation

• Perform daily accounting activities in Sage Intacct and SAP Concur and maintain accurate vendor, customer, project, and transaction data.
• Support new vendor and customer setup, required documentation, billing terms, and purchase-order requirements.
• Research routine transaction and integration exceptions, correct items within the scope of the role, and escalate configuration or system issues rather than creating unsupported manual workarounds.
• Maintain complete invoice, approval, reconciliation, expense, and payment documentation in accordance with company procedures and internal controls.
• Provide transaction support and schedules for audits, tax work, and internal reviews, and maintain current procedures for recurring accounting activities.

Requirements

• 2-4 years of hands-on accounting experience, including accounts payable, accounts receivable or billing, bank reconciliations, and month-end accounting support.
• Hands-on Sage Intacct experience is required. Candidates should be able to navigate the system and process routine accounting transactions without training on basic system functionality.
• Hands-on SAP Concur experience is required, including expense report review, receipts, coding, approval workflows, corrections, and downstream accounting impact.
• Working knowledge of debits and credits, general ledger coding, accrual accounting, transaction cutoff, accounts payable, accounts receivable, and the purpose of balance sheet reconciliations.
• Demonstrated experience preparing bank and account reconciliations and researching reconciling differences through resolution.
• Experience coding transactions across departments, projects, locations, or legal entities.
• Strong Excel or Google Sheets skills, including formulas, lookups, filters, pivot tables, and reconciliation schedules.
• Strong attention to detail, organization, and ability to independently research routine discrepancies before escalation.
• Clear written and verbal communication and the ability to work effectively with Finance, Operations, employees, contractors, customers, and vendors.
• Associate or bachelor's degree in Accounting, Finance, Business, or a related field preferred; equivalent relevant accounting experience will be considered.

Preferred Qualifications

• Multi-entity accounting experience.
• Project-based, professional-services, event, security, or other operations-focused accounting experience.
• Bill.com experience, including invoice processing, approval workflows, payment support, or sync exception research.
• Experience supporting 1099 reporting and vendor compliance.
• Exposure to project profitability, job-cost accounting, or project-based billing.
• Experience working in an automated accounting environment and supporting practical process improvements.

Core Competencies

Accounting Accuracy. Produces complete, well-supported accounting work and understands how transactions affect the general ledger.

Ownership & Follow-Through. Takes responsibility for assigned activities from initiation through resolution and maintains visibility to unresolved items.

Analytical Problem Solving. Researches discrepancies before escalating and communicates the issue, findings, and recommended next step.

Organization & Deadline Management. Maintains control of recurring accounting responsibilities and consistently meets processing and close deadlines.

Communication. Communicates clearly and professionally with accounting and non-accounting stakeholders.

Continuous Improvement. Identifies practical opportunities to improve accuracy, reduce manual work, and strengthen accounting processes and controls.

The Accounting Specialist is responsible for accurate execution and preparation of assigned accounting activities. The position is expected to resolve routine issues independently and escalate unusual, complex, or judgmental matters. Complex journal entries, technical accounting conclusions, final financial statement review, and ownership of the monthly close remain with the Accounting Manager and Controller.

Benefits

We are committed to supporting the wellbeing of our employees through a comprehensive benefits program. Full‑time employees receive access to a range of benefits, including:

• Medical, dental, and vision coverage
• Multiple medical plan options with preventive care, prescription coverage, telemedicine, and mental health support
• Tax‑advantaged accounts, including FSA, Dependent Care FSA, and HSA, employee support programs, and company-paid life and AD&D insurance
• 401(k) retirement plan with a 3% employer safe‑harbor match, with quarterly enrollment for new hires
• Unlimited Paid Time Off
• Coverage and eligibility determined by plan rules; enrollment occurs within 30 days of eligibility medical coverage begins on the date of hire or the first of the following month

Compensation

$50,000-$60,000