Accounting Operations Specialist

Title: Accounting Operations Specialist

Location: Indianapolis, Indiana, United States

Job Description:

ABOUT US

Envoy has been serving communities across the state of Indiana with high-end and community focused

development and construction projects for the last 40+ years. We are a multifaceted company driven to enrich

our communities and our team. We are a team of collaborative self-starters. We value commitment and

transparency while standing by our family-like company culture.

POSITION OVERVIEW

We are seeking a highly organized, detail-oriented Accounting Operations Specialist to own and optimize the

day-to-day accounting operations of a growing construction company.

This role is critical to maintaining the accuracy, efficiency, and structure of our accounting function. You will be

responsible for managing core operational processes including cash applications, accounts payable, credit card

administration, and key monthly reconciliations—while proactively identifying and resolving issues before

they impact financial reporting. We are looking for someone who takes full ownership and improves

processes.

RESPONSIBILITIES

● Cash & Revenue Operations:

○ Manage daily check deposits and maintain accurate deposit logs

○ Prepare and post weekly cash application batches

○ Resolve unapplied cash and investigate discrepancies proactively

○ Ensure all cash activity is accurately coded to jobs, customers, and GL accounts

○ Support Project Accountants by maintaining a clean and reliable AR subledger

● Accounts Payable & Vendor Management:

○ Process all corporate and overhead invoices with accuracy and proper approvals

○ Prepare weekly payment registers and support documentation for approval

○ Maintain clean and accurate AP aging; resolve discrepancies and outstanding items

○ Own vendor setup process (W9 collection, COI compliance, ACH validation)

○ Monitor approval workflows and proactively follow up on delays

● Credit Card & Spend Management:

○ Administer company credit card programs

○ Ensure all transactions are supported by receipts and coded accurately

○ Identify and flag policy violations or unusual activity

○ Reconcile all credit card accounts monthly and upload transactions into ERP

● Monthly Close Support:

○ Prepaid expenses

○ Insurance reconciliations

○ Employee receivables

○ Credit card reconciliations and intercompany allocations

○ Ensure all schedules are fully supported, accurate, and tie to the general ledger

○ Proactively resolve issues before close deadlines

Process Improvement & Ownership:

○ Identify inefficiencies and implement process improvements

○ Develop and maintain SOPs for recurring accounting functions

○ Escalate issues with recommended solutions

○ Maintain organized, audit-ready documentation across all responsibilities

REQUIRED QUALIFICATIONS

● Bachelor’s Degree in Accounting or commensurate experience

● 3–6+ years of accounting experience

● Strong understanding of accounts payable, cash applications, and reconciliations

● Highly organized with attention to detail

● Proficiency in Excel (pivot tables, lookups, data organization)

● Ability to pass a criminal background check.

COMPENSATION & BENEFITS

● Competitive medical/dental/vision packages starting day 1.

● Company-sponsored retirement packages, available during the open enrollment period, after the

completion of your first year.

● A flexible Paid Time Off program that focuses on family and mental health

Work Location: Hybrid (4 days in office, 1 day WFH)