Fiscal Analyst 3

Retirement Specialist | Fiscal Analyst 3

Full Time | Permanent

Location: Headquarters | Tumwater, WA

Salary Range: $6,046 - $8,129 Monthly

This position is represented by the Teamsters 117 bargaining unit.

This position is telework eligible, up to two days per week, after an initial training period. The official telework schedule will be determined by the position supervisor. 

Job Description:

The Washington State Department of Corrections is seeking a detail-oriented and highly organized professional to join the Employee and Business Support Services team as a Retirement Specialist (Fiscal Analyst 3). In this role, you will serve as the agency's subject matter expert on retirement systems, providing essential support and guidance to DOC employees.

As the Retirement Specialist, collaboration will be central to your success. You will work closely with representatives from retirement systems to ensure account accuracy, address RFEI errors in ERA, and coordinate with processors to complete all required tasks related to employee retirements or separations. Your responsibilities will also include adjusting compensation cashouts to the appropriate month, processing sick leave cashouts, and submitting VEBA transmittals.

The ideal candidate will stay current on all relevant WACs, policies, and procedures to ensure full compliance with Office of Financial Management reporting requirements. Acting as the senior fiscal analyst for the agency's four employee retirement plans, you will track mandatory DRS forms, monitor 90-day default dates for plan selections, oversee eligibility changes, research and process corrections through the ERA system, and pay miscellaneous invoices issued by the Department of Retirement Systems.

If you are seeking a meaningful career in public service-one where your expertise directly supports employees across the agency-this may be the perfect opportunity for you.

A completed application packet will include:

• A cover letter regarding your interest in this position with our agency
• A detailed resume
• Three professional references

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As a Fiscal Analyst 3, some of your duties will include: 

• Acting as the Retirement Benefits Specialist which could look like:

• Providing instruction and guidance on the rules and regulations for retirement benefits and deceased benefits

• Updating processes when there are changes in the rules and regulations.   

• Reviewing and monitoring retirement related activities

• Remaining up to date on all RCW, WAC, CBAs and Federal regulations pertaining to retirement plans

• G/L Reconciliation

• Fulfilment of Public Disclosure Requests

• Quarterly Filing and payments for L&I, PFML, WA Cares, and Out of State Taxes

• Payroll Lead

• Miscellaneous Duties

What we need (required qualifications):

• High School Diploma or GED
• 12 Semester or 18 Quarter-hours of accounting credits from an accredited college or university whose accreditation is recognized by the US
• Completion of accounting 201 and Accounting 202, from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent
• Completion of Governmental Accounting from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent within the six months from date of hire.
• Three (3) years of relevant professional experience
• Relevant experience is defined as Fiscal Analyst 1 or above level work

Provided that a candidate possesses a degree focused on accounting or business management/administration: 

• An AA degree can be equivalent to 1 year required work experience
• BA degree or above can be equivalent to 2 years of required work experience

Equivalencies to be reviewed by Comptroller/designee, degrees outside of focused areas will NOT count towards experience requirements

What will make your application stand out (preferred qualifications): 

• Additional relevant professional experience at Fiscal Analyst 2 level
• A business focused Bachelor's degree from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent, with minimum 20 accounting credits to include Accounting 201, 202, 203 and Governmental Accounting.

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position. 
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.   If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

Please note:  Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply. 
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration. 
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. 
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.  When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Telework Details

This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time.  Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite.  Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a "drop in" area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer: 

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.   Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS).  New employees have the option of two employer contributed retirement programs.  For additional information, check out the Department of Retirement Systems' web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email mackenzie.conley@doc1.wa.gov or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.