Executive Assistant at Fello Real Estate

Executive Assistant

REMOTE

Operations

About Us

At Fello, our mission is to empower businesses with data-driven intelligence. We are a profitable, hyper-growth, VC-backed B2B SaaS startup revolutionizing the way companies operate with our Data-Intelligent Marketing Automation Platform.

We are dedicated to providing professionals with cutting-edge tools and innovative solutions that drive success in today’s competitive market. By leveraging advanced technology and actionable data insights, we help our clients stay ahead of the curve and achieve their goals more efficiently.

With a track record of success and massive growth potential on the horizon, we’re just getting started. We’re excited to connect with passionate individuals eager to join a pioneering team that’s transforming the business landscape.

If you’re driven by innovation and want to make a significant impact, Fello is the place for you!

About You

You are a natural problem-solver with a knack for handling the unexpected. Your role will be dynamic, filled with a wide range of responsibilities, from hiring assistance to ad hoc operational tasks.

You’re comfortable wearing many hats and pride yourself on being the go-to person when things need to get done. Your proactive approach and ability to manage diverse tasks make you a vital asset in a fast-growing environment like Fello.

You Will

Dynamic Operations Support:

• Jump into a wide range of operational tasks, helping different departments and teams as needed.
• Manage ad hoc projects and initiatives, providing critical support across the company.
• Assist with miscellaneous tasks that keep the business running smoothly, from coordinating resources to solving unexpected challenges.
• Provide direct support to key executives by assisting with special projects, managing operational needs, and ensuring tasks are completed efficiently.

Hiring Coordination:

• Assist with recruitment activities, including coordinating interviews and managing job postings.
• Help manage applications through the Applicant Tracking System (ATS) and ensure timely communication with candidates.
• Support the onboarding of new employees, making sure they have everything they need to hit the ground running.

General Administrative Support:

• Manage various administrative needs, including organizing documentation, creating reports, and handling correspondence.
• Coordinate with external vendors and service providers to ensure smooth operations.
• Maintain an organized system for tracking tasks, deliverables, and progress across different projects.
• Assist in organizing company events, both virtual and in-person, to foster engagement and connection within the team.
• Play a key role in supporting cross-department initiatives, ensuring seamless collaboration between teams.

Problem Solving & Initiative:

• Tackle challenges head-on by identifying issues and implementing solutions quickly and efficiently.
• Take ownership of diverse tasks and responsibilities, from troubleshooting technical issues to organizing resources for team projects.
• Be the go-to person when something unexpected arises, handling everything with a calm and proactive approach.

You Have

• 3-5 years of experience in an operations, administrative, or similar role.
• A proven ability to manage multiple tasks and responsibilities in a fast-paced environment.
• Experience assisting with hiring processes, including coordinating interviews and managing ATS platforms.
• Excellent problem-solving skills and a knack for adapting to new challenges.
• A proactive approach to getting things done and the flexibility to pivot as priorities shift.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Experience with remote work tools (Google Workspace, Slack, Zoom, etc.).
• Ability to work independently in a remote environment while managing multiple projects.

Our Benefits

• Competitive Compensation: Attractive salary and benefits package.
• Flexible Work Environment: Fully remote work with flexible hours to promote work-life balance.
• Professional Growth: Opportunities for career advancement and professional development.
• Health & Wellness: Comprehensive health, dental, and vision insurance plans.
• Paid Time Off: Generous PTO and paid holidays to recharge and relax.
• Collaborative Culture: A supportive team environment that values innovation and collaboration.

Join us at Fello and be part of a team that’s empowering businesses with data-driven intelligence and transforming the industry through innovation and technology!