Senior Executive Management Assistant XI

Title: Senior Executive Management Assistant 11
Type : Hybrid

Location: Lansing United States

Job Description:

The Department of Insurance and Financial Services (DIFS) is seeking an individual to work in public service as a Senior Executive Management Assistant to the Director of the Office of Insurance Evaluation. This position is an opportunity to build a lifelong career doing work that truly matters - helping to protect consumers and maintain public confidence in Michigan's insurance and financial services industries.

The right candidate will work closely with the Director, other DIFS leadership, their assistants, stakeholders, and the public. This position assists in screening and handling phone calls and routine email inquiries, maintaining physical and electronic files, handling Freedom of Information Act requests, performing record retention duties, handling the invoicing process, tracking deadlines, drafting routine and specialized correspondence, and preparing documents. As part of a highly productive team, this position is instrumental in ensuring the office fulfills the Department's mission, vision, and values.  

Ideal candidates will have:

• The drive to serve the people of the State of Michigan and make a difference in an important role that supports Michigan individuals and businesses.
• The ability to thrive in a dynamic, collaborative, and high-tech environment while demonstrating sound professional judgement and decision-making.
• A talent for working effectively independently, as well as the collaborative nature to work well within a team.
• Outstanding written and verbal communication skills.
• Exceptional and professional interpersonal skills.
• Extensive experience in executive assistant work, including technical skills in all Microsoft Office suite software.
• Excellent time management and attention to detail.
• An adaptable, proactive, and intuitive approach.

 

Other job features:

• Participation in webinars, conference calls, and employee development training. 
• DIFS is looking for a team member who is interested in helping others, wants to learn and grow as a professional, and wants to enjoy all the exciting things life in Michigan has to offer. 
• The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.
• This position provides competitive pay, retirement, health, vision, and dental benefits.

 

Work Location: This is an in-person position based in Lansing, Michigan, with the possibility for a hybrid work schedule where you would work from home up to three days per week, following a training period if approved.

Work must be performed in Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position. Relocation expenses are not reimbursed.

Please submit your resume and a cover letter summarizing your background and reason for your interest in this position.

Failure to attach the requested documents may result in your application being screened out.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises. Any applicant that is suspected of using AI software for any portion of the selection process may be screened out. 

DIFS is a Gold-Level Veteran-Friendly Employer, committed to recruiting, training, and retaining veterans and their spouses.

Education

Education typically acquired through completion of high school.

Experience

Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10.Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.Some positions may require stenographic skills.