Senior Executive Management Assistant - IT Agency Services supporting

Title: Senior Executive Management Assistant - IT Agency Services supporting MDHHS</p>

Location: Lansing United States

Job Description:

Salary

$26.16 - $35.27 Hourly

Location 

Lansing, MI

Job Type

Limited Term (position has expiration date)

Remote Employment

Flexible/Hybrid

Job Number

0801-26-21-26AM

Department

Technology, Management and Budget

Bargaining Unit

NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)

Job Description

The Department of Technology, Management and Budget supports the business operations of state agencies through a variety of services, including building management and maintenance, information technology, centralized contracting and procurement, budget and financial management, space planning and leasing, construction management, motor vehicle fleet operations, and oversight of the state retirement systems. This position is with the Agency Services area of DTMB.

This position provides high-level administrative and executive support to the DTMB Agency Services General Manager supporting DHHS and the General Manager of IT Project Delivery. Acting as a key liaison between the GM, staff, and external partners, the role requires sound judgment, discretion, and the ability to manage sensitive matters independently. Key responsibilities include managing the GM’s calendar, coordinating meetings and travel, preparing executive communications, and maintaining control of key correspondence and records. The position also leads and supports clerical staff within the GM’s area of responsibility, ensuring smooth coordination and consistent administrative practices across the team.

DTMB does not participate in STEM-OPT. 

Position Location/Remote Office: The office location is Lansing, MI. The State of Michigan is not able to offer employment to out-of-state applicants that do not plan to relocate. The Department of Technology Management and Budget currently offers a hybrid work option which requires two days working on-site at the official work location and three days of remote work per week.  

SEMA 11 -- Position Description (Download PDF reader)

DTMB is proud to be a Michigan Veteran’s Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer.

(Download PDF reader)

 

Required Education and Experience

Education
Education typically acquired through completion of high school.

Experience
Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10.

Alternate Education and Experience

Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.

Additional Requirements and Information

 

To be considered for this position you must:

• Apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
• Relevant experience and/or education referred to in the supplemental questions must be documented in the resume, transcript and/or application to allow for accurate screening.
• Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
• Attach a cover letter.
• If applicable, attach a copy of an official transcript(s).  We accept scanned copies of official transcripts.  We do not accept web-based, internet, or copies of unofficial transcripts.  Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.

Failure to complete any of the above items may result in your application not being considered and screened out. See instructions for attaching files here:  Instructions (Download PDF reader)(Download PDF reader)

Your application for any position does not guarantee that you will be contacted by the Department/Agency for further consideration.  Only those applicants interviewed will be notified of the results.

The Office ofCareer Services offers current State Employees and interested applicants access to the job application process and a variety of career planning resources. 

In accordance with federal law, all new employees must provide proof of eligibility to work in the United States within three business days of beginning employment. If selected for employment, you must be able to submit proof of your legal right to work in the United States.

Some positions may require stenographic skills.

Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator (Download PDF reader) for the agency that posted this position vacancy.