Senior Administrative Assistant

Title : Senior Administrative Assistant

• Requisition #:172106
• Department:Ambulatory Ops Purple Group
• Location:Houston, TX

Senior Administrative Assistant - Rehabilitation Services - Job Description

Schedule: Minimum of 2 days on site, 3 days remote. Depending on the need, some weeks might require more on-site days than others.

SUMMARY

Function: Provides advanced level administrative and secretarial support.

Scope: Impacts department efficiency and productivity.

Essential Job Functions:

· Performs complex administrative duties.

· Composes formal and informal correspondence.

· Creates and formats presentations.

· Coordinates human resources activities for the department.

· Interprets institutional policies for employees.

· Monitors and balances company center budget activity.

· Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, altering investigators and initiating response process.

· Participates and assists in the patient care process by handling telephone calls from patients, referring physicians, care centers and new patient referral.

· Assists the faculty in building or maintaining their referral practice by providing professional and supportive assistance to new patients and referring physicians.

· Coordinates and maintains trainee, fellowship, observer and/or visitor programs for the department. Responsible for departmental purchasing. Develops and determines priorities and monitors status of special projects.

· Directs and coordinates all project activities through delegates subordinates and establishes budget control systems to control expenditures.

· Special projects including planning and implementing information systems and/or grant and contract preparations.

· Assists in the strategic planning for department.

· Coordinates functions including maintenance of physical plant, physical inventory and space planning.

· Other duties as assigned.

SUPERVISION

Received: Manager or designee.

Given: Assigned staff.

REQUIREMENTS:

Education Required: High school diploma or equivalent.

Education Preferred: Associate's or Bachelor's Degree.

Experience Required: Five years of administrative/secretarial experience. With preferred Associate's Degree, three years of required experience and with preferred Bachelor's Degree, one year of experience required.

Experienced Preferred: Strong Excel skills and previous experience with pivot tables.

Licensure/Certification Required: None

Licensure/Certification Preferred: None

Other Required: Must pass pre-employment skills test as required and administered by Human Resources.

Education Required: High school diploma or equivalent.

Experience Required: Five years of administrative/secretarial experience. With preferred Associate's degree, three years of required experience and with preferred Bachelor's degree, one year of required experience. Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by 

Additional Information

• Requisition ID: 172106
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 45,000
• Midpoint Salary: US Dollar (USD) 56,500
• Maximum Salary : US Dollar (USD) 68,000
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No
• Science Jobs: No

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