Project Manager, Project Management Innovation Center of Excellence

Title: Project Manager, Project Management Innovation Center of Excellence (PROMICE)

Location: Health Sciences Learning Center-1480

Job Description:

Full time

job requisition id

JR10002497

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Project Manager II

Job Duties:

The UW Institute for Clinical and Translational Research (ICTR, https://ictr.wisc.edu/) helps researchers move their research findings from experimental settings into real world use in clinics and communities (‘translating’ research into practice).We do this by supporting the career development of researchers through training and educational programs, and by providing a range of services that assist researchers with the development and delivery of their research projects, such as help with study design and data analysis, and guidance on partnering with communities to recruit diverse study participants.

 

We’re recruiting an experienced Project Manager to join the ICTR Project Management Innovation Center of Excellence (PROMICE). PROMICE is a new office within ICTR Central Administration that supports multidisciplinary projects across ICTR, as well as collaborative research projects with our partners (UW Health, multiple schools and colleges within UW-Madison, and Marshfield Clinic Research Institute). This position will play a key role in leading large, cross-ICTR projects and initiatives, such as our upcoming CTSA grant renewal application.

 

Reporting to the ICTR Administrative Director, the Project Manager will be responsible for:

• Helping teams define roles and responsibilities, deliverables, timelines and resources.

• Ensuring robust communication among project participants and proactive coordination and tracking of project activities.

• Creating and implementing effective project management tools, processes and standards.

• Producing dashboards, reports, and other communication products and tools for internal and external audiences.

• Facilitating data collection to inform program/project planning, reporting and evaluation.

• Initiating and documenting continuous improvement activities related to project management.

• Contributing to strategic visioning for PROMICE as we work to enhance and grow this new office.

• Educating researchers and leaders about the value and appropriate integration of project management into their activities.

• Contributing to scholarly work related to project management and translational research.

 

ICTR Mission: We discover, translate & disseminate interventions to improve health & health care.

 

To learn more about ICTR visit: https://ictr.wisc.edu/ 

 

This position may require some work to be performed in-person (3 days onsite required), onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

 

Knowledge, Skills, Abilities:

• Strong drive and ability to bring structure and clarity to complex projects. 

• Highly collaborative with a focus on customer service and solutions.

• Exceptional organizational and time management skills.

• Exceptional interpersonal skills including excellent verbal communication and attentive listening.

 

 

Key Job Responsibilities:

• Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones

• Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met

• Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service

• Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues

• Prepares regular reports to communicate the status of the project within and beyond the project team

 

 

Department:

School of Medicine and Public Health, Insitute for Clinical and Translational Research (ICTR)

 

Compensation:

The expected salary range for this position is $90,000 up to $125,000 for highly experienced candidates. Actual pay within this range will depend on experience and qualifications. 

 

Required Qualifications:

• Minimum of 2 years of professional experience in a project management role. 
• Demonstrated experience using cloud-based collaboration and project management tools, such as Asana, Smartsheet, Basecamp, or Teams.

 

Preferred Qualifications:

• Experience managing complex, multidisciplinary projects.
• Experience supporting grant proposal development.
• Experience in an academic setting.

 

Education:

Bachelor's Degree Preferred

 

How to Apply:

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be prompted to upload the following documents.

• Cover Letter

• Resume

 

Please note, there is only one attachment field. You must upload all of your documents in the attachment field.

 

Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

 

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. 

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

 

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

 

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.