Program Coordinator

Program Coordinator

Location: New Brunswick NJ United States

Job Description:

Recruitment/Posting TitleProgram Coordinator

Job CategoryStaff & Executive - Administrative & Support

DepartmentRWJ-Neurosurgery-Meb

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Coordinator for the department of Neurosurgery at the Robert Wood Johnson Medical School.

Under the direction of the Sr Director of Administration, the Department of Neurosurgery is seeking a Program Coordinator to provide support to leadership within the department. Assist with the oversight of all operational, financial, communications and educational activities for a growing department, including research revenue, grants and the management of budgets.

Among the key duties of this position are the following:

• Evaluates new and existing programs, and conduct comprehensive assessment of facility requirements, faculty support, equipment purchases, office supplies, funding, and staffing. Report findings to Department Chair and Sr. Director of Administration for action.
• Manages the student clinical shadowing program and student courses.
• Assists the Sr Director of Administration and Department Chair with faculty recruitments.
• Manages position postings and associated processes in the ROCs system.
• Manages the appointment, re-appointment, and promotion process under the direction of the Sr. Director of Administration and the Chair of the Department.
• Manages the onboarding process for all staff and faculty (credentialing, access to Barnabas and Rutgers systems, Epic, IDs, trainings, compliance, etc.)
• Maintains promotion, and credentialing records of faculty pertaining to state/institutional regulations and policies that affect the department.

FLSAExempt

Grade23S

Salary Details

Minimum Salary65272.000

Mid Range Salary78208.000

Maximum Salary92772.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position StatusFull Time

Working Hours (per week)

Standard Hours37.50

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union DescriptionHPAE 5094

Payroll DesignationPeopleSoft

Seniority Unit

Terms of AppointmentStaff - 12 month

Position Pension EligibilityABP

Qualifications

Minimum Education and Experience

• Bachelor’s Degree in Finance, Business Administration, or Public Health Administration plus three (3) years of progressively more responsible professional experience in a business office, university or government agency setting.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Must be proficient in Microsoft software (Excel, PowerPoint, Visio and Access Database).
• Strong communication skills, organized, problem solving and leadership skills.

Preferred Qualifications

• Professional experience in healthcare administration and grant program or financial management.

Equipment Utilized

Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements.
• Work Environment: Moderate noise (examples: business office with computers and printers, light traffic).

Special Conditions

Posting Details

Posting Number25ST0288

Regional CampusRutgers Biomedical and Health Sciences (RBHS)

Home Location CampusRutgers University - New Brunswick

CityNew Brunswick

StateNJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement