Program Assistant

Title: Program Assistant (temporary)

Location: Seattle United States

Job Description:

Salary Range for this position is $44,040 to $57,228 annually (depending on experience).

Position Summary

Under the supervision of the Senior Executive Director, the Temporary Program Specialist, for one year, is to provide essential administrative support for departmental operations. This role will assist with daily office functions, calendaring and scheduling, tracking expenses, preparing reports, and supporting coordination of events and meetings. The ideal candidate will demonstrate strong communication skills, an ability to manage multiple priorities, and a commitment to excellent internal and external service.

This position is a Temporary Full -time position, working 40 hours per week, Monday through Friday, primarily 9:00AM-6:00PM. This position is expected to last one year.

This position works a hybrid schedule of both remote and on-site work  

About Us

We are a district of three distinct colleges¿North Seattle College, Seattle Central College, and South Seattle College¿and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation. 

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

As a Seattle Colleges employee, you will gain access to a great benefits package including: 

• Competitive Pay Rates 
• Promotional Opportunities 
• Great Medical, Dental, and Retirement plans 
• Paid Sick and Vacation Leave 
• Transportation benefits 
• Tuition Waivers
• PEBB Wellness Plan 
• Washington State Employee Assistance Programs (EAP)

Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.

 

Required application materials must be completed and submitted online

Notice to Applicants:
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.

What you will be working on:

Essential Functions:

• Support and maintain calendars for leadership, including scheduling meetings, appointments, and conference calls
• Provide logistical support for meetings and events, including room reservations, materials preparation, catering, and communications
• Prepare and track expense reports, purchase requests, and reimbursements in accordance with Seattle College policies
• Support general office operations, including supplies management, responding to emails and phone inquiries, and liaising with internal departments
• Assist with data entry, tracking, and reporting as needed for projects or events
• Help draft and proofread communications, agendas, and meeting minutes
• Provide backup administrative support to other team members as needed
• Process travel and business-related reimbursements in accordance with company policies and deadlines.
• Prepare and submit expense reports using the designated reimbursement software/system.

This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting.

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• Associate degree or equivalent
• Bachelor¿s degree preferred or equivalent

Physical Demands and Disability Accommodation

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources.

 

OFFICE SETTING:

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: 

• Ability to operate office equipment, receive and interpret data, and prepare various materials
• Ability to exchange information with supervisor, lead, co-workers, and students
• Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion
• Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings