Office, Admin Service Supervisor

Title: Office/Admin Service Supervisor

Location: Minneapolis United States

Job ID;371264

Location;Twin Cities

Job Family;Administration-General

Full/Part Time;Full-Time

Regular/Temporary;Regular

Job Code;7208S1

Employee Class;Civil Service

Job Description:

About the Job

Job Code & Class: 7208S1

Department: Center for Immunology

Budgeted Salary Range: $21-37 per hour

Full-Time: 1.0 FTE

Position Overview:

The hired individual will manage the administrative operations of the Center for

Immunology (CFI). The individual is expected to work 40 hours per week on average, one/two

8-hour day in person in CFI and the remaining hours remotely.

JOB RESPONSIBILITIES

Function 1 (35%)

● Supervise the the daily work of an Executive Office and Administrative Specialist,

answering their questions about UMN procedures and policies related to finances and

facilities management and ensuring that they do their job up to CFI and UMN standards.

The candidate will be responsible for the annual performance review of the Executive

Office and Administrative Specialist. The candidate will also coordinate efforts between

the Executive Office and Administrative Specialist and a Research Professional 5-

Research Operations/Administrative NNE staff member on the CFI newsletter and

website.

Function 2 (35%)

● Provide administrative support for the CFI-sponsored MICaB Seminars. Once a speaker

is identified by a CFI faculty host, the candidate will independently contact the speaker

arrange and reimburse their travel, prepare an appointment schedule, advertise the

seminar, rearrange audiovisual support, and troubleshoot issues that arise during the

visit.

Function 3 (20%)

● Event planning. The candidate will research possible venues for the annual CFI

conference, negotiate rates for hotel rooms and event spaces, sign contracts, plan the

schedule, pay expenses, and ensure that the event costs stay within the budget. The

candidate will attend the event and troubleshoot onsite issues as they arise. The

candidate will lead the efforts of the Executive Office and Administrative Specialist and a

Research Professional 5-Research Operations/Administrative NNE staff member to

administer the, Blumenthal Lecture, and Clearly Lecture, including securing a venue, ranging and reimbursing travel, acting as a liaison between speakers and the CFI faculty

host, advertising the event.

Function 4 (5%)

● Monitor the CFI budget and advise the CFI Director on spending decisions.

Function 5 (5%)

● Assist the CFI Director with philanthropic fundraising.

Qualifications

Required Materials must be shown on the application materials.

Required Qualifications:

● BA/BS or a combination of related education and work experience to equal 4 years.

Preferred Qualifications:

● Past work with a UMN Medical School department.

About the Department

The mission of the Center for Immunology (CFI) is to coordinate and promote efforts in basic

immunology research, education, and clinical applications at the University of Minnesota. The

CFI is committed to innovation and engaging talented individuals from all backgrounds. We

value excellence, respectfulness, collaboration, creativity, and a "can do" attitude.

Pay and Benefits

Pay Range: $21.00-$37.00 per hour; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Work Location: Hybrid

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).