Fiscal Administrator Lead

Title: Fiscal Administrator Lead

Location: Denver United States

Job Description:

STATE OF COLORADO RESIDENCY REQUIRED 

NOTE: This announcement may be used to fill multiple openings.   

Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone. The Governor's staff includes offices for budgeting, communications and outreach, legal counsel, legislative liaison, operations, policy and research, and scheduling.

Committed to Diversity - We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.   If you're looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences Colorado For All - Colorado Employees Reflect on Equity, Diversity, & Inclusion

We offer a generous benefits package including:

 • 11 paid holidays per year plus vacation and sick leave

 • Medical, dental, and vision plans

 • State paid life insurance policy

 • Choice of 2 retirement plans (defined benefit or defined contribution)

 • Optional 401(k) and 457 plans

 • State paid short-term disability coverage

 • Additional optional life and disability plans

 • Credit Union membership

 • Training and professional development

To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits.

This position will have the opportunity for a hybrid schedule (combination of in-office and remote workplace).  Please note - equipment provisioning and certain onboarding tasks will take place in person, in our Denver office, on the first day of employment.   

The Colorado Department of Early Childhood (CDEC) ensures the delivery of a comprehensive, community-informed, data-driven, high-quality, and equitable early childhood system that supports the care, education and well-being of all Colorado's young children, their families and early childhood professionals in all settings. CDEC provides access to collaborative, coordinated, quality early childhood programs and support to children, families, and early care professionals in an effort to best prepare Coloradans for future success. CDEC works with many partners, including parents, schools, child care providers, Early Childhood Councils, counties, Community Centered Boards, early intervention service providers, family resources centers, county human services, county public health, businesses, community organizations, and other stakeholders to provide high-quality early childhood and family support programs.

The Accounting & Finance unit exists to perform general accounting and financial reporting functions for the Department of Early Childhood and to be of assistance to the management of all programs within CDEC, the State Controller's Office, the Federal government, county departments, Office of the State Auditor, Federal auditors, and others in need.  Generally, this unit is responsible for providing accounts payable, account receivable, cash management, cost accounting, grants accounting, payroll and timekeeping, and financial reporting functions as required to meet the department's needs.   In particular this unit is responsible for the following services:

• Making payments to clients, staff, providers, and other vendors and recording the corresponding expenditures;
• Providing financial information to management and budget and serving as a resource to Program Administrators for policy, budget and planning for the future
• Managing automated systems that record financial transactions, data, bills, payments, payroll, timekeeping, and other required as well as ad hoc reports;
• Recording Federal expenditures and revenue for grants and providing financial reports to the Federal government and other grantors;
• Accounting for the State's capital assets by recording in the fixed asset system and monitoring the inventory; Providing payments to the county departments, recording and reporting their expenditures in the State's accounting system;
• Allocating costs for the purpose of providing information, determining charges for services, reviews and assist the Department federal indirect cost plan, assigning indirect costs and capturing revenue
• Ensuring audit compliance and coordination with auditors from the State and Federal governments;
• Ensuring that State systems capture the financial information needed for county reimbursements and claiming federal funds
• Reconciling all of the systems data to insure complete and accurate information; Establishing accounting services for programs.

Class Code & Class Description:

H1B4XX Administrator IV

This position is responsible for the fiscal administration and contract processes for CDEC programs to satisfy Federal, State, and Department requirements. Activities may include grant award, post-award, and close-out functions supporting a variety of financial assistance programs, analyzing financial assistance programs performance and budgets using evaluation data, processing and tracking encumbrances and payments, advising Office staff on fiscal decisions and processes, fiscal reporting and subrecipient fiscal monitoring. This position will provide support to vendors through training and technical assistance.

What you'll be doing:

• Manage the contract payment process for assigned programs.  This includes reviewing and processing invoices, entering requisition documents and other contract coding modification documents in the State's accounting system and or approval workflow system, tracking payments and resolving payment issues.
• Enforce compliance with fiscal policies and procedures in accordance with State Fiscal and Procurement Rules, Federal Regulations and guidelines, and Generally Accepted Accounting Principles.  This position has participatory communication and meetings with Department of Early Childhood program staff regarding fiscal decisions and processes.
• Provide timely and accurate fiscal reports, which includes formulating, recommending, monitoring, modifying, analyzing and reporting on major funding sources, as well as using historical data and applicable policies and procedures to analyze and project future expenditures.
• Analyze information using a variety of resources and systems to perform fiscal monitoring, reviewing expenditures and providing accurate financial information.  Assure proper accounting of Department wide reconciliation, cost allocation calculations, budget revision, fiscal year-end closing and related financial functions.
• Prioritize and assign work, monitor services and products to ensure quality, timeliness, and quantity meet standards and deadlines for deliverables to meet work plan objectives.
• Implement methods, procedures, and processes to improve workflow and productivity. 
• Develop plans for training and development, and provide training as needed.
• Provide feedback and coaching, monitor performance, and contribute to each assigned employee's annual performance plan and annual performance evaluation.
• Maintain oversight on project management plans.
• Provide customer service, training/orientation and guidance to vendors of the Department of Early Childhood to ensure contractors' compliance with State Fiscal and Procurement Rules Federal Regulations and Guidelines and Generally Accepted Accounting Principles. 
• Perform risk management assessment for potential or current vendors or contractors.  
• Responds to inquiries from Department of Early Childhood, Department's Central General Accounting and Reporting, and other Department staff in a timely manner.  
• Provides customer service, expertise and technical assistance for financial transactions and business processes to Department of Early Childhood personnel, including:  identifying proper coding streams, recommending funding sources, and the development and implementation of new policy/business processes.
• Perform other duties as assigned

Minimum Qualifications:

Experience Only:

Seven years professional experience in Finance, Accounting, Procurement, or Contract administration to include preparation of contracting/purchasing documents, contract monitoring and payment processing, financial data preparation, analysis, and tracking development of tools to track and monitor expenditures.

Education and Experience:

Bachelor's degree from an accredited institution in a field of study related to the work assignment AND three years professional experience in Finance, Accounting, Procurement, or Contract administration to include preparation of contracting/purchasing documents, contract monitoring and payment processing, financial data preparation, analysis, and tracking development of tools to track and monitor expenditures.

Please note: The required experience must be substantiated within the work experience section of your application and in the supplemental questions. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section and supplemental questions of your application will be reviewed to determine this. "See Resume" statements on the application will not be accepted. In addition, part-time work will be prorated. 

Substitutions: 

• Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.
• Additional appropriate education will substitute for the required experience on a year-for-year basis.

Preferred qualifications:

• State of Colorado financial experience
• Prior experience leading and supervising subordinate fiscal staff.

Highly Desired:

• Experience with Federal grant financial management

DEFINITION OF PROFESSIONAL EXPERIENCE: 

Work that involves exercising discretion, analytical skill, judgment, and personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.

CONDITIONS OF EMPLOYMENT

• Applicants must pass a thorough background check prior to employment.  

• Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

How to Apply (PLEASE READ CAREFULLY)

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered. 

 Complete Applications must include the following documents:

• A complete CDEC Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
• A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
• If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.
• If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below. 

 Comparative Analysis Process

The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email. 

Failure to submit properly completed documents by the closing date will result in your application being rejected.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAAA Accommodations: The Colorado Department of Early Childhood is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.  If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to the Human Resources Specialist: ely.behrhorst@state.co.us

The Department does not offer sponsored visas for employment purposes. 

Technical Assistance

If you experience difficulty in uploading or attaching documents to your online application, or for any other technical difficulties, call NEOGOV technical support at 855-524-5627 anytime between 6:00 a.m.-6:00 p.m. (Pacific Time).