Executive Assistant - School of Music

Title: Executive Assistant - School of Music

Location: Saint Lucia Australia

Work Type: Hybrid, Full Time

Job ID: R-61047

Job Description:

• School of Music

• This is a part-time (25 hours per week), permanent position

• Base salary will be in the range $83,776 - $93,121 + 17% Superannuation (HEW Level 5)

• Based at our St Lucia campus

About This Opportunity

Join a vibrant and creative community as the Executive Assistant to the Head of School, School of Music. This is a trusted and influential role where your expertise will directly support senior leadership and contribute to the smooth and successful operation of the School.

Working at the centre of the School, you will partner closely with the Head of School and leadership team, engage with a diverse range of stakeholders, and use your organisational skills, judgement and initiative to manage priorities, prepare budgets and reports, and proactively resolve issues.

If you enjoy variety, value strong professional relationships, and take pride in delivering high-quality executive support, this role offers the opportunity to make a meaningful impact within a leading university, while being part of a collaborative and supportive team.

Key responsibilities will include, but are not limited to:

• Ensure the smooth running of the Executive's day-to-day work schedule, including managing the electronic diary; coordinating incoming correspondence/enquiries; scheduling meetings/activities and engagements; coordinating communications; and coordinating travel.

• Proactively planning, coordinating, and supporting key divisional projects, events, and conferences, including managing logistics and anticipating potential scheduling conflicts.

• Oversighting and coordination information flow and daily administrative activities within the Executive office.

• Liaising with staff and students across all levels of the University, as well as representatives from government, industry, and the wider community, and initiating follow-up actions as required.

• Managing financial administration, including reimbursements and expenses, in accordance with University financial policies and procedures.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave

• 17% superannuation contributions + 17.5% annual leave loading

• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight

• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• Career development opportunities -access to exclusive internal-only vacancies and our Study for Staff program

• On campus childcare options

• Affordable parking (from just $6.40 a day)

• Salary packaging options

About You

• A bachelor's degree with subsequent relevant experience; or completion of an Advanced Diploma qualification and at least two years subsequent relevant work experience; or completion of a Certificate IV and extensive relevant work experience; or an equivalent combination of relevant experience and/or education/training.

• Excellent organisational and time management skills as well as a commitment to a high level of customer service.

• High level of organisational skills, including the ability to prioritise competing work demands and meet deadlines, whilst maintaining accuracy and attention to detail.

• Advanced stakeholder management and engagement skills.

• Excellent time management skills.

Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.