Executive Assistant

Title: Executive Assistant, Government Relations

Location: Washington, District of Columbia, United States

Type: Full-time

Workplace: Hybrid 

Job Description:

Avōq is seeking an Executive Assistant to support two of the Managing Partners & Co-Founders of the agency.

The person in this position will help guide and support the two Managing Partners, as well as the rest of the Government Relations team, by using their excellent organization, communication, and interpersonal skills to optimize the leader’s schedules and ensure that they can continue to deliver results for our clients.  This person will work to support the growing Government Relations team by providing key administrative and project support as needed.

WHO YOU ARE

You have demonstrated administrative support experience in a political setting (campaign, Capitol Hill, political committee, government agency) and are eager to become part of an integrated team that works hard every day to spur action.

WHAT YOU’LL DO

Administrative

• Manage the Partner’s calendars, including reserving travel arrangements, scheduling phone calls and meetings, and assisting in the outline of priorities for each day.
• Act as the point of contact for the Managing Partners among executives, employees, clients, and a variety of external partners that range from elected officials to CEOs to government relations professionals.
• Manage the expense reporting for the Managing Partners and provide ad hoc administrative support for other senior members of the Government Relations team as needed.
• Attend meetings and calls as applicable to track action items, incorporate to-dos into the Partner’s schedules, and ensure required next steps are completed.

Project, Event, & Relationship Management

• Design and implement updated organizational systems for the Managing Partner’s contacts, inboxes, calendars, and other relevant digital files.
• Prepare briefings and other pre-meeting materials to ensure that the Managing Partners are well-prepared for all internal and external meetings and calls.
• Prioritize projects and meetings and provide support to the broader Government Relations team as needed and as time allows.
• Coordinate Government Relations fundraisers and client events.
• Act as a facilitator for internal and external meetings by greeting priority guests and promoting the timely start and end to scheduled meetings and calls.
• Collaborate with all agency departments to facilitate timely and productive engagement with the CEO and the Partner’s executive team.

Requirements

YOUR EXPERIENCE

As a qualified candidate, you have experience in:

• 1-2 years of relevant administrative support experience, preferably in a political setting such as a campaign, Capitol Hill, or for a political committee.
• Demonstrated experience interacting with C-suite executives and other senior leaders and/or elected officials.
• Ability to take initiative, pay close attention to detail, and perform quality work that surpasses expectations.
• Exceptional writing and verbal communication skills for both internal and external audiences.
• Ability to quickly develop trusting relationships with colleagues and external stakeholders at all levels.
• Enjoys working in a fast-paced environment while keeping a professional demeanor.
• Adept at handling discrete and confidential information.
• Proficient in Microsoft Office suite of products.
• Self-starter who can manage multiple projects and deliverables simultaneously.
• Desire and ability to take on increased responsibility as position evolves.
• As this role supports a key leader, there may be occasional assistance required outside of regular work hours, such as nights and weekends.

Candidates need not possess every attribute listed above to qualify for a role.  If you identify with this profile but don’t quite meet all of the criteria we strongly encourage you to apply to joining our winning team!

Benefits

Avōq prides itself on the kind of innovation that is only achieved through inclusive collaboration and equal opportunity.  Maintaining a diverse staff of first-class talent (including those from BIPOC, LGBTQ communities, and others from historically underrepresented groups), and conferring a sense of value and belonging on each team member is central to our mission as expert communicators and advocates. 

The salary range for this role is $45,000 - $65,000

We offer a uniquely rich benefits package to support our team’s quality of life outside of work that includes: 

• 100% Company-paid Medical, Dental and Vision insurance
• Paid parental leave
• 401(k) contributions
• Flexible, hybrid work arrangements
• 12 paid company holidays per year, up to 39 days individual paid time off 
• Winter break: Offices close the last week of the year

Avōq also provides necessary assistance or modifications to the application process for prospective candidates. If you need support, please reach out to  and include your full name and the accommodation needed to assist you with the application process. Decisions to grant reasonable accommodations are made on a case-by-case basis.