Digital Government Records Description Archivist

Title: Digital Government Records Description Archivist

Location: Raleigh United States

Job Description:

This position is deemed eligible for hybrid telework under DNCR's Telework Policy.

Application Process

Please watch our video here that walks you through each step of the application process. 

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This position is located at:

109 E. Jones St.

Raleigh, NC 27601

Primary Purpose of Position:

The Records Description Unit of the Government Records Section seeks a Digital Government Records Description Archivist to serve as a specialist in arranging and describing born-digital content. The position is responsible for providing a wide range of archival services such as:

• appraising records for archival value;
• performing preservation actions on born-digital records;
• processing records of all formats (including analog and audiovisual records);
• increasing access by producing descriptive metadata;
• providing timely and accurate reference services for processed and unprocessed collections;
• researching and applying confidentiality statutes to restricted materials.

The archivist collaborates with other description archivists to incorporate digital records processing into their workflows and works directly with the Digital Services Section to ensure the seamless transition of born-digital and digitized records from creating agencies to the digital repository. Occasional Saturday work in the Archives' Public Services Unit (Search Room) required.

Key Responsibilities include but are not limited to:

• Coordinating processing of born-digital archival public records, including oversight of project progress and creating and managing data in the archival content management system (AXAEM).
• Performing preservation actions with born-digital records, including working with the Digital Services Section to create best practices for digital records management and access.
• Regularly arranging and describing records of all formats, focusing primarily on born-digital records but also occasionally arranging and describing analog and audiovisual records.
• Providing timely and accurate reference services for born-digital records.
• Researching and applying confidentiality statutes to restricted materials.

Position/Physical Requirements:

• Must be able to work Monday-Friday, 8:00-5:00, with no more than two days telework per week.

• Must be able to occasionally work Saturday in the Archives' Public Services Unit (Search Room).

• Ability to work independently as well as in a collaborative team environment.

• Ability to perform and coordinate multiple concurrent work assignments and functions.

https://archives.ncdcr.gov/

To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.

Qualified candidates must have or be able to:

• Demonstrated experience or extensive training in the arrangement and description (processing) of digital records.
• Demonstrated experience in and understanding of historical and current digital storage methods, preservation, and the current and long-range impact of all types of storage systems.
• Demonstrated experience attained through work experience and/or academic coursework, assisting patrons and/or staff in solving varied, complex, and non-routine problems in using technology, resources, and/or facilities.       

Management Prefers:

• Demonstrated experience in applying DACS or Dublin Core metadata standards. 
• Demonstrated experience in implementing, or extensive training in, ISO 14721 (Open Archival Information System reference model). 
• Demonstrated experience in implementing, or extensive training in, ISO 16363 (Trusted Digital Repository Standard for preservation). 
• Demonstrated experience with the management of government records and the application of confidentiality provisions in providing access to government records.

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See of oshr.nc.gov/experience-guide for details.

Master's degree in history, public history, library and information science, or a related discipline from an appropriately accredited institution 

AND 

one year of progressive experience in archives and/or records management; 

OR

an equivalent combination of education and experience.

Section/Unit Description:

The primary purpose of the Records Description Unit is to administer the arrangement and description program for state and local government records that have been transferred to the State Archives per established retention and disposition schedules. There are five arrangement and description archivists assigned to this unit. Some of the steps necessary to carry out this important and mandate are to inventory and appraise public records; to develop schedules that designate the records that have permanent retention; to transfer permanently valuable records to the State Archives; to process, arrange, and describe state and local records of enduring value; and to create finding aids for these records. The staff of the unit also helps formulate guidelines and policies regarding records creation, media, storage and preservation of state and local government records with permanent value and provide workshops on records management practices, essential records, identification, and disaster preparedness.

Division Description:

The vision of the Division of Archives and Records is to be a national leader in providing quality guidance on information stewardship in North Carolina and in creating simplified and integrated access to authentic information. The State Archives of North Carolina's mission is to collect, preserve, manage and provide access to information that protects citizen rights, documents North Carolina history and culture, promotes transparency, and encourages stewardship of government records.

Agency Description:

The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state, including 27 historic sites, seven history museums, two art museums, five science museums, four aquariums, 35 state parks, four recreation areas, dozens of state trails and natural areas, the North Carolina Zoo, the State Library, the State Archives, the N.C. Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the N.C. Land and Water Fund, and the Natural Heritage Program. The Department's vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Everyone is welcome. For more information, please visit www.dncr.nc.gov.  We encourage you to apply to become a part of our team!

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The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.

We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.

 

Application Process

Please watch our video here that walks you through each step of the application process.

Be sure to complete the application in full. Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit.  "See Resume" or "See Attachment" will NOT be accepted. 

 

Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.

Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers.

If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account.  Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants. The hiring process may take several weeks.  

 

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions.  Transcripts, and degree evaluations may be uploaded with your application.  If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.

Veteran's and National Guard Preference

Applicants seeking Veteran's Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with the state application.

Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing. 

Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment, DNCR will ensure that persons with disabilities, or known limitations covered by the PWFA, are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

 

Employment Eligibility It is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment.   We participate in E-Verify (Employment Eligibility Verification System).

Sign On Bonus Eligibility

To be eligible for a sign-on bonus, the candidate must not have worked as a probationary, permanent, or time-limited employee in the last 12 months as an employee in North Carolina state government, including without limitation the judicial system, state executive branch agencies, and the university system, subject to the State Human Resources Act.

NEOGOV Technical Assistance

CONTACT INFORMATION: 

N.C. Department of Natural and Cultural Resources

Division of Human Resources

Melissa Riley

109 E. Jones Street

Raleigh, NC 27601

Phone:  919-814-6670