Court - Legal Clerk II

Title: Court/Legal Clerk II - Prosecutor's Office (Underfill Opportunity)

Location: Phoenix United States

Full/Part Time: Full-Time

Regular/Temporary: Regular

Job ID: 60505

Job Description:

ABOUT THIS POSITION

The City of Phoenix is a vibrant center of the fastest-growing job markets and economies in the United States. The City strives to be an employer of choice, and with more than 14,000 employees working across 41 departments, the City of Phoenix offers opportunity for career growth and advancement. Whether you are an experienced professional or beginning your career, working in government offers many rewards. Apply to the City of Phoenix and become a part of this dynamic team.

The Law Department is comprised of three divisions: the City Attorney's Office, which handles representing the City in civil matters; the City Prosecutor's Office, which handles the prosecution of misdemeanor crimes committed in Phoenix; and Management Services. Currently, the Prosecutor's Office is filling Court/Legal Clerk II vacancies in the Victim Services Unit (VSU) and the Legal Clerk Unit (LCU). 

Victim Services Unit

This Unit performs both critical and/or legally mandated functions related to victims' rights such as sending victim notification letters, restitution request processing, ensuring victims have court escorts, and ensuring that emergency services are available and provided to victims. The work schedule for this position is Monday through Friday, 8:00 am - 5:00 pm.

Legal Clerk Unit

This Unit collaborates with criminal staff attorneys to prepare and manage cases including document and evidence management, obtaining victim and witness availability for trial, clerical support such as motion filing and subpoenaing, ensuring cases are prepared for the prosecutor at trial. The work schedule for this position is Monday through Friday, 8:00 am - 5:00 pm; however, some positions in this unit may be required to work an alternate schedule to include weekends.

The job duties include: 

• Providing customer service which includes processing incoming requests and providing information to staff, coworkers, or the public via phone, email, mail, or in-person. Reviewing files, documents, and printed material for accuracy and completeness. 
• Running daily reports through various programs.
• Updating and maintaining a high volume of cases in a Criminal Management System.
• Converting, copying, scanning and attaching necessary material as PDF documents into databases. 
• Answering multi-line phone system and transferring calls after screening, as needed.
• Maintaining confidentiality with client files and case notes in compliance with professional standards and victims' rights.
• Processing a high volume of incoming and outgoing mail.
• Providing back-up coverage to team members and other areas, as needed.

These positions may be eligible for hybrid teleworking options after training is complete and is implemented at the discretion of the Department Director. 

Opportunity to underfill as a Court/Legal Clerk I may be considered. The Court/Legal Clerk I underfill are for candidates who require additional experience to meet the qualifications of the Court/Legal Clerk II classification. Candidates will be non-competitively promoted to the Court/Legal Clerk II classification once they possess sufficient experience.

IDEAL CANDIDATE

• Is customer focused.
• Illustrates ability to:
  • Communicate effectively.
  • Interact professionally with members of the public, judges, attorneys, and other staff in the legal system. 
  • Work cooperatively as part of team.
• Demonstrates ability to perform:
  • Clerical tasks that involve legal terminology and processes.
  • Basic calculations, operation of a variety of standard office equipment including a computer, scanner, telephone, calculator, copy machine, and fax machine, and understand alpha filing systems.
• Possesses proficiency using Microsoft Word, Excel, internet and operating a computer terminal.
• Exhibits problem solving and detail-oriented skills. 

SALARY

Court/Legal Clerk II

Pay Range: $20.51 to $33.41 per hour.
Hiring Range: $20.51 to $27.49 per hour.

Court/Legal Clerk I

Pay Range: $19.54 to $28.86 per hour.
Hiring Range: $19.54 to $20.51 per hour.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Internal Only: Please understand that this is pay grade 341. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.

• Promotions occur when the last two digits of the pay grade increase.
• Demotions occur when the last two digits of the pay grade decrease.
• Lateral transfers occur when there is no change to the last two digits of the pay grade.
• When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit. 

Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page.  

The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page.

BENEFITS

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 003 Benefits

MINIMUM QUALIFICATIONS

Court/Legal Clerk II 

• Two years of clerical or public contact experience,
• Including a minimum of one year in a courtroom or law office. 

Court/Legal Clerk I 

• One year of clerical or public contact experience.  

Required of both positions:

• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Candidates who receive a conditional offer of employment must be fingerprinted and will have their fingerprints used to check the Criminal History Records of the State of Arizona Department of Public Safety and the Federal Bureau of Investigation. Any records returned will be reviewed to determine the candidate's suitability for the job.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

• Spanish language skills are desirable.
• Experience:
  • With Rules of Court, Evidence, Discovery and Victims' Rights.
  • Using Microsoft Office applications.
  • Performing data entry.
  • Ordering or obtaining evidence.
  • Working in a legal setting utilizing a document and case management system.