Clinical Research Budget and Contract Coordinator

Title: Clinical Research Budget and Contract Coordinator, Remote

Location: Virginia United States

Job Description:

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.

VCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!

Benefits At a Glance

• Continuing education and professional development for undergraduate and graduate tuition in addition to mandatory fees (except the transition student fee) for a maximum of six credits per semester;
• 28 University Leave Days, 12+ State Holidays, and 2 Enhanced Community Service Leave Days;
• Medical, Dental and Vision Health Benefits to meet the needs of employees and their eligible family members from the Commonwealth of Virginia as well as optional FSA;
• Participation in the Virginia Retirement System (VRS) and other retirement saving options;
• Parental and Caregiver Leave, Short Term Disability (STD), Disability Insurance, Voluntary Long Term Care Insurance, and Employee Assistance Program;
• Professional development opportunities encouraged and offered for employees as part of annual career development, e.g. certifications, seminars, courses, annual conferences, mentorship, etc.

Massey Comprehensive Cancer Center

Our employees and applicants come from diverse backgrounds. We hire great people from a wide variety of experiences, not just because it's the right thing to do, but because it makes VCU stronger.

Mission: To reduce the state cancer burden for all Virginians by addressing the confluence between biological, social, and policy drivers through high-impact, cutting-edge research; person-centered care across the continuum, from prevention through survivorship; community integration; and training the next generation of community-centric researchers and healthcare professionals

Vision: To be a premier community-focused cancer center leading the nation in cancer health equity research and ensuring optimal health outcomes for all

Position Primary Purpose and General Responsibilities

The Massey Comprehensive Cancer Center has a remote opportunity to join the Finance team within the Clinical Trials Office. The Clinical Research Budget and Contract Coordinator performs professional work with significant levels of independence often supporting the day-to-day management of Pre-Award Grant activities for the Clinical Trials Office within Massey Comprehensive Cancer Center. This professional's decision-making has a significant impact on service delivery of grant production. The Clinical Research Budget and Contract Coordinator reports into the Clinical Research Pre-Award Manager working closely with the Assistant Director of Research Finance. This position allows for remote work within the United States, with working hours from 8 AM to 5 PM ET, Monday through Friday. Please note remote employees for Massey Comprehensive Cancer Center are required to report onsite in Richmond, Virginia up to two times per year.

• Provide advanced administrative support to Pre-Award Clinical Research Grants, contributing to multiple aspects of research projects and programs;
• Oversee assigned budgeting and compliance;
• Mentor junior staff and serve as a resource to lower-level staff;
• Operate as a key point of contact between the university and the research sponsor, research project staff, and participants;
• Maintain systems and processes for managing at both a project and a program level;
• Collaborate with Principal Investigators (PI), study staff, unit administrators, and coordinate with central offices in Pre-Award stages of project management;
• Provide research program level reporting and analytics to leadership.

Daily Responsibilities

• Develops standardized budget templates and study team effort estimates for all clinical trials;

• Collaborates with coverage analysts and clinical teams to ensure budgeted study items are congruent with the protocol, coverage analysis, contract, and informed consent;

• Collaborates with other pre-award staff, VCU Health Office of Clinical Research (OCRA), and the research study team to finalize the cost estimates for each trial;

• Responsible for negotiating clinical trial budgets with external sponsors to ensure all study costs are fully funded by sponsors;

• Collects and obtains appropriate approvals/signatures for internal budgetary documentation for all clinical trials and creates/finalizes the proposal submission in RamSpot for institutional review and approvals;

• Maintains budget and contract review status changes, in real time, in the Clinical Trial Management System (CTMS);

• Ensures all fully executed/approved budgets, correspondence, service agreements, and other essential documents are loaded into the CTMS and shared drive.