Assistant - Educational Consultancy

Title: Virtual Assistant (Educational Consultancy)

Location:

Remote - Metro Manila, National Capital Region, Philippines

Job Description:

We are seeking a highly organized and detail-oriented Remote Administrative Assistant to support a U.S.-based educational consultancy in the college admissions industry. The ideal candidate is experienced in backend administration, task management, and client-facing communication. You will assist with daily operations, CRM management, content coordination, and other administrative duties. This role is best suited for someone who thrives in a fast-paced environment and can manage multiple tasks with precision and professionalism.

Work schedule

• Full-time, 40 hours per week
• Monday to Friday, 12:00 PM – 8:00 PM Pacific Time (PST) 

Responsibilities

• Assist CEO and sales team with sales throughout the sales funnel including proposal creation, Hubspot Deals management, enrollment agreements, invoicing, and onboarding
• Support Academic and Admissions Counselors with administrative and operational tasks.
• Populate and maintain Google Sheets with school selection and student opportunity data.
• Manage, update, and organize CRM databases using HubSpot.
• Assist with student application proofreading to ensure accuracy and quality.
• Create and maintain HubSpot forms, workflows, email sequences, and campaign data.
• Handle accounts revenue tasks such as invoicing and revenue tracking.
• Perform QuickBooks tasks, including managing accounts receivable.
• Collaborate on content creation for email marketing and social media with the CEO and marketing manager.
• Coordinate internal communication and manage shared content materials across the team.
• Monitor and report on campaign performance; propose and implement improvements.
• Coordinate meetings, ensuring priorities are tracked and aligned with team goals.
• Support various academic and operational initiatives through ad hoc projects.

Qualifications

• Bachelor’s degree in Business Administration, Communication, Marketing, or a related field
• At least 2 years of experience in administrative support, CRM management, or marketing coordination
• Proficient in Google Workspace (Docs, Sheets, Presentations, Admin Console)
• Experience using HubSpot (Marketing and Sales), Asana, and QuickBooks
• Strong grammar, formatting, and writing/editing skills
• Familiarity with email marketing and campaign tracking
• Excellent time management, problem-solving, and organizational skills
• Able to work independently and collaboratively in a remote, fast-paced team environment
• Demonstrates strong English communication skills (written and verbal)

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic