Administrative Coordinator and Editorial Specialist

Administrative Coordinator & Editorial Specialist

Programs - El Cerrito, California (Remote)

Full-Time, Remote, Exempt Position

THE ORGANIZATION

MISSION

As You Sow seeks to promote environmental and social corporate responsibility through shareholder advocacy, coalition building, and innovative legal strategies.

VISION

Our vision is a safe, just, and sustainable world in which protecting the environment and human rights is central to corporate decision-making.

OVERVIEW

As You Sow is a Berkeley-based non-profit 501(c)(3) organization founded in 1992.  We believe that the path to a safe, just, and sustainable world for all can be achieved by moving corporations to take greater responsibility for the impacts of their environmental, social, and governance policies and practices.

We achieve this goal through direct engagement with corporate management, formal shareholder resolutions, original research and scorecards, and legal action.

Our work spans climate change, energy, and fossil finance; biodiversity loss; ocean plastics and the circular economy; pesticides and regenerative agriculture; antibiotics and factory farms; racial justice and workplace equity; and enabling alignment of investing with values.

THE POSITION

The Administrative Coordinator & Editorial Specialist supports the President & Chief Counsel on a wide range of program-related activities. The position is integral to As You Sow’s innovative approach to increasing corporate responsibility, assisting the President in achieving strategic program goals, managing teams, and coordinating and tracking multiple topics and overlapping due dates across a range of program areas.  

The Administrative Coordinator & Editorial Specialist serves as the hub for coordinating the President’s schedule and activities with staff and outside colleagues; reviews, edits, and works with staff on a range of documents, from resolutions to reports; assists on legal project coordination as necessary; oversees and assists staff in effective use of organization’s project management system; undertakes research and various other projects as needed; and offers innovative solutions to new challenges.   

Attributes of an ideal candidate for this fast-paced position include flexibility, strong systems thinking, excellent writing and editing skills, efficient organizational capacity, self-motivation, and the appreciation of a creative and innovative work environment.  

A successful candidate will be a self-starter, adept at maintaining critical focus and work quality, and demonstrate flexibility in juggling multiple projects and activities in a fast-paced environment. 

Reports to: President and Chief Counsel

ESSENTIAL DUTIES

Assist the President & Chief Counsel:  

• Meet daily with the President  
• Filter, sort & prioritize President’s email inbox daily and coordinate responses 
• Assist in coordinating, identifying priorities, and ensuring follow-up of President’s workstreams in project management system, including outside activities and assignments 
• Interface with external and internal parties on a range of issue areas 
• Ensure staff access to the President 
• Manage travel planning   
• Run Programs meetings, teach Lunch & Learns where appropriate  
• Scan news for President daily and assist in updating Presidents’ LinkedIn Account 
• Undertake a variety of tasks, special projects, and project planning as they arise  

Editorial & Legal Support: 

• Serve as editor, ensuring accuracy, clarity, and readability of blogs, public-facing reports, and media materials prior to reaching President for review; work with staff as necessary through draft iterations 
• Prepare first drafts of letters and power point presentations for review by the President & Chief Counsel 
• Support litigation, enforcement, and advocacy work through research, document drafting, and associated tasks 
• Where applicable, assist with reviewing and organizing discovery materials, expert reports, and case-related documentation  
• Coordinate aspects of toxic enforcement program when applicable including email responses and investigator and lab testing oversight  

Project Management: 

• Assist the President in assuring ongoing and effective use of project management tools and education and participation of program staff; draft project management blueprints and forms  
• Coordinate ongoing projects for President 

 

QUALIFICATIONS

• Four or more years of work experience preferred 
• Love of teamwork  
• Flexible stability and strong systems thinking 
• Experience with Microsoft Office, Zoom, Adobe Acrobat Pro, Wrike Project Management 
• Excellent writing and editing skills 
• Excellent comprehension skills 
• Strong interpersonal engagement and communication skills 
• Ability to handle and prioritize multiple tasks in a fast-paced environment 
• Ability to act independently, communicate frequently, and ask questions when needed 
• Demonstrated commitment to social and environmental change 
• Strong work ethic, self-motivation, and commitment to excellence  
• A love of organization and efficiency and attention to detail  
• Interest in the work of As You Sow
• Sense of humor greatly appreciated 

WHAT TO EXPECT FROM US

• Salary: $71,000 to $75,000
• Benefits: Health, dental, vision, long term disability, and life insurance; employee assistance program; 401(k) with 4% match; parental leave; phone/internet stipend; 18 holidays; two personal days; one volunteer day; nine sick days; and 10 vacation days in first year of employment, 15 vacation days the second year, and 20 vacation days the third year and beyond.
• A team that is passionate and fun
• A low-ego, high-performance culture and flexible work environment